Hi @Secretariaat TV Wolfsbosch ,
To address your query regarding the implementation of MS 365 Non-Profit for your tennis club, here's what I found:
- Temporary Access for Volunteers: Microsoft 365 Groups have a guest access model for external collaboration that shared mailboxes do not. This means you can add temporary tournament volunteers as guests to a Microsoft 365 Group, which would allow them to send and receive emails to/from external email addresses without requiring a separate license.
- Email Handling: Both Shared Mailboxes and Microsoft 365 Groups allow multiple users to manage emails. Emails sent to Groups and shared mailboxes are preserved for historical reference, unless deleted by a use.
- Defining Folders: Shared mailboxes can have sub-folders in the mailbox, whereas Group mailboxes can’t. This means if you need to define folders for the mailbox, a shared mailbox would be a better fit.
- Access to SharePoint Directory: Microsoft 365 Groups can have associated SharePoint Team Sites. This means if you use a Microsoft 365 Group, the temporary tournament volunteers can access (Create, Read, Update, Delete) Tournament files in a SharePoint directory.
In conclusion, a combination of Microsoft 365 Groups and Shared Mailboxes might be the best solution for your needs. You can use Microsoft 365 Groups for temporary access and SharePoint file management, and Shared Mailboxes for defining folders and handling emails. Please consult with your Microsoft 365 administrator or support for the best practices in your specific case.
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