How do I automatically delay sending of ALL email, by retaining them in the Outbox for a set period of time?

Question

How do I automatically delay sending of ALL email, by retaining them in the Outbox for a set period of time?

A. Crum 65

Before switching to New Outlook For Windows I created a rule to delay the sending of all email by three minutes.

In New Outlook I can't find the "defer delivery by a number of minutes" option in the dropdown list of rule actions anymore. Same with creating a quick step.

Note, this is not the same as "delayed delivery" which doesn't give me the option of reversing the sending of the email.

I need the email to stay in my outbox for a predetermined period of time, within which I can delete it or make changes to it, prior to it being sent to the recipient.

I need to delay delivery of all emails as per this help article: https://learn.microsoft.com/en-us/outlook/troubleshoot/email-management/emails-remain-in-outbox-deferred-delivery-rule

James Hodges 85 Reputation points

2024-09-06T15:59:05.79+00:00

We need this option to be able to select any delay time not the 10 seconds currently available in New Outlook
Sean Patterson 90 Reputation points

2024-09-06T16:00:08.1366667+00:00

Please Microsoft! We've been begging for this to get fixed for over a year! We want to use your new Outlook but this is an absolute deal breaker. If you can't get this back in, we'll be forced to look for another email client.
Matt 50 Reputation points

2024-09-06T16:04:28+00:00

We need to get this fixed ASAP!!
Whole Enchilada 31 Reputation points

2024-09-06T21:21:03.8133333+00:00

Same. This function deficit is an embarrassing stain on MS's reputation for strong customer focus. Worse than that, it's a needless nuisance for loyal users.
Lando Martiniani 185 Reputation points

2024-09-08T12:34:50.1766667+00:00

The part that we are all unhappy with is that there is another thread for over a year (https://learn.microsoft.com/en-us/answers/questions/1312123/how-to-delay-delivery-for-all-messages-in-new-outl) that keeps getting ignored because it is marked as Answered. It is not, and I believe others are out there with the same sentiment, that Microsoft doesn't care enough to change something so simple. Please get that question unmarked and/or address this through a new feature request, as the current feature is blocking a lot of us from move to the new Outlook.
Gergely Balog 20 Reputation points

2024-09-09T08:08:29.7266667+00:00

I fully agree with the others; this is a must-have for me in Outlook.
Emily Herrmann 0 Reputation points

2025-01-15T21:26:57.1866667+00:00

It is 2025! Users have been requesting this change since new Outlook was launched. Please extend the "Undo Send" feature to be longer than 10 seconds.

1 answer

Your answer

James Hodges 85 Reputation points

2024-09-06T15:59:05.79+00:00

We need this option to be able to select any delay time not the 10 seconds currently available in New Outlook
Sean Patterson 90 Reputation points

2024-09-06T16:00:08.1366667+00:00

Please Microsoft! We've been begging for this to get fixed for over a year! We want to use your new Outlook but this is an absolute deal breaker. If you can't get this back in, we'll be forced to look for another email client.
Matt 50 Reputation points

2024-09-06T16:04:28+00:00

We need to get this fixed ASAP!!
Whole Enchilada 31 Reputation points

2024-09-06T21:21:03.8133333+00:00

Same. This function deficit is an embarrassing stain on MS's reputation for strong customer focus. Worse than that, it's a needless nuisance for loyal users.
Lando Martiniani 185 Reputation points

2024-09-08T12:34:50.1766667+00:00

The part that we are all unhappy with is that there is another thread for over a year (https://learn.microsoft.com/en-us/answers/questions/1312123/how-to-delay-delivery-for-all-messages-in-new-outl) that keeps getting ignored because it is marked as Answered. It is not, and I believe others are out there with the same sentiment, that Microsoft doesn't care enough to change something so simple. Please get that question unmarked and/or address this through a new feature request, as the current feature is blocking a lot of us from move to the new Outlook.
Gergely Balog 20 Reputation points

2024-09-09T08:08:29.7266667+00:00

I fully agree with the others; this is a must-have for me in Outlook.
Emily Herrmann 0 Reputation points

2025-01-15T21:26:57.1866667+00:00

It is 2025! Users have been requesting this change since new Outlook was launched. Please extend the "Undo Send" feature to be longer than 10 seconds.

Answer 1

ChristyZhang-MSFT 26,121 Microsoft External Staff

Hi @A. Crum ,

Welcome to our forum!

As i know, the feature "delay all emails" is not available. We can only click Schedule send to delay one email.

User's image

Please kindly understand that many functions are not designed at present. To get this feature more quickly, I have found a post in feedback collection website and you could vote for it. Many features of our current products are designed and upgraded based on customers’ feedback. You can also make suggestions on that website and hope Microsoft will notice this in the future.

Thanks for your understanding and support!

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Lando Martiniani 185 Reputation points

2024-09-10T10:09:13.34+00:00
@ChristyZhang-MSFT just a bit of feedback regarding your answer:

This is not an answer, as we all know this functionality and we are saying this is an insufficient feature and a blocker for us.

This is also what motivated us to start a new thread as @Faery Fu-MSFT closed the previous one we started(https://learn.microsoft.com/en-us/answers/questions/1312123/how-to-delay-delivery-for-all-messages-in-new-outl), and your answer is very similar, which doesn't sit well after 1 year of trying to get attention for this

The link to the feature request you linked has been closed, so you should really link this one: https://feedbackportal.microsoft.com/feedback/idea/2bf2079a-71bd-ed11-83ff-000d3a1ab7d1

Regarding that other feature request, it's marked as "We need more details", which we could use your help to get it updated after 1 year

Keep in mind, none of us can move to the new Outlook due to this, and we are all concerned that Microsoft would push us to shift from the current client at some stage, leaving us without a feature we have all relied on for many years. Also, we are not happy with the fact that when questions or feature requests are closed, there is no mechanism to give further feedback on those, which is why we had to start this new thread.

Share via

How do I automatically delay sending of ALL email, by retaining them in the Outbox for a set period of time?

1 answer

Your answer