I am making a media libary in folders of images that need to be searchable by keywords or ,at the very least, have thumbnail images in the list.

Question

Trying to catalog many years of images in folders by categories so that my teams can search and find what they are looking for. I need instructions for uploading from outside sources (ie: Adobe bridge, Photoshelter, etc.) to folders in the General tab. Would like to have thumbnails or keywords for each image.

Thaks

Answer 1

To create a media library with searchable keywords and thumbnail images, you can follow these steps for uploading images and managing them effectively:

1. Uploading Images:
   • In your media library, select the option to upload images. You can either upload individual images or a folder of images.
   • For individual images, navigate to the Media Library, select "Upload > Upload Media Items," and choose your image files.
   • For bulk uploads, select "Upload > Upload Folder," and choose the folder containing your images.
2. Adding Keywords:
   • When uploading images, you can enter optional keywords and select a category to help organize your images. This will make it easier for your teams to search for specific images later.
   • In some systems, you may need to manage keywords centrally to ensure consistency.
3. Thumbnail Images:
   • Thumbnails are typically generated automatically when you upload images. Ensure that your images are sized correctly before uploading to optimize the display of thumbnails.
4. Editing and Managing Images:
   • After uploading, you can view and edit your image library. You can apply keywords to each image and manage them as needed.

By following these steps, you can effectively catalog your images and make them searchable by keywords while also ensuring that thumbnail images are available for quick reference.

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References:

• Upload images
• Find and manage images using enhanced image tagging in Microsoft Syntex
• Manage images for landing pages and email messages
• Upload, manage, and use images, files, and videos in online content

Answer 2

Hi @Hank Henley

In Microsoft Teams, you can catalog images in folders by category and ensure each image has a thumbnail and keywords by:

Use SharePoint integration:

• Create a folder: In Teams, go to the team or channel you want to manage, click the Files tab, and select Open in SharePoint.
• Add metadata: In SharePoint, you can add metadata (such as keywords, categories, and more) to each file. Right-click the file, select Properties, and add the metadata you want.

Use Teams' tags feature:

• Add tags: In Teams, you can add tags to files. Select the file, click More options (three dots), and select Tags.
• Search for tags: Use Teams' search feature to find relevant files by entering tag keywords.

These steps need to be done manually, but some operations can be completed through automation processes or third-party tools. The following suggestions are for reference.

Use SharePoint's automation feature:

• Create metadata columns: In SharePoint, you can create custom columns to store keywords and categories for images.
• Use Power Automate: With Power Automate (formerly known as Microsoft Flow), you can create automated processes. For example, when new images are uploaded to a SharePoint folder, automatically add default keywords or categories to them.

Batch processing tools:

• Adobe Bridge: You can add keywords and metadata in batches, and then upload the organized images to Teams.
• XnView MP: This is an image management tool that supports batch processing and metadata editing. You can use it to add keywords and generate thumbnails in batches, and then upload the images to Teams.

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