How can I create alerts using Power Automate when a list item shows in a created view in SharePoint?

Question

How can I create alerts using Power Automate when a list item shows in a created view in SharePoint? I have over 200+ individual views on one SharePoint list. Alerts are established by over 50 employees to trigger when an Item is posted in the view that they support (Using the Send Alert for These Changes 'Someone changes an item that appears in the follow view:") function.

With SharePoint alerts going away in the next few months, how can they easily reestablish alerts based on views?

This "update" to remove SharePoint alerts is so disappointing!

Answer 1

Dear @Vincent, Erin

Thank you so much for contacting Microsoft Q&A Support. 

After checking carefully your concern, we truly apologize for the SharePoint Alerts retirement. However, we have several suggestions that can be considered for the alternative methods for you in this situation: Using Power Automate or SharePoint Rules. 

 

We appreciate that you reach out to Microsoft Q&A Forum for these issues, but with the Power Automate option for your alert function, we are not expertise in this field and also have limited testing tool with Power Automate. So, we suggest you can contact the Power Platform Community or the Power Platform Support for the most efficient helps as they have many professionals in this section for your organization. 

 

With the option to use SharePoint Rules, we honestly let you know that it is for simple alerts (available in modern lists) and it can send notifications without using Power Automate, but they are less flexible. If you just need a simple one, we have recommended steps for it: 

1. Go to your SharePoint list or library. 
2. Click on the "Automate" dropdown in the command bar. 
3. Select "Create a rule". 
4. Choose a trigger: 
   • When a new item is created 
     • When an item is modified 
     1. Choose a condition (e.g., a specific column value). 
     2. Choose an action: 
        • Send an email to someone 
        1. Click Create. 

  References: Create a rule to automate a list or library - Microsoft Support 

Here is an example case for you: Scenario: You want to notify a team member when a new document is added to a library and the "Department" column is set to "Finance". 

• Trigger: When a file is created 
• Condition: Department = Finance 
• Action: Send an email to ******@yourcompany.com 

Kindly notes: Limitations of SharePoint Rules 

• Only supports email notifications 
• No complex logic (e.g., multiple conditions, loops) 
• Cannot integrate with other services (like Teams, Planner, etc.) 

For more advanced workflows, Power Automate is the better option. 

We hope that our suggestions can help your organization in the future and if you still have any questions, please feel free to contact us at any time.  

Wish you a pleasant day! 

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