Updating Calendar invites you created by using the Scheduling Assistant

Question

When I create a Calendar invite for my team using Outlook 365, I am able to use the Scheduling Assistant to see when they are free. If I need to update that time, I open the Meeting I set, but there is not an option to use the Scheduling Assistant for that existing meeting. Is there an option for that?

Answer 1

Hi @Travis Ellwanger

Thanks for reaching out. That's a great question about using the Scheduling Assistant when updating an existing meeting in Outlook 365. 

I understand you're looking for this option when you open a meeting you've already created. The good news is you absolutely can use the Scheduling Assistant for existing meetings. It's not a bug, but sometimes the option can be a little hidden. 

Here’s how to access it in both the Outlook desktop app and web version: 

1. Open the meeting: 

• Desktop App: Double-click the meeting in your calendar to open it in edit mod. Make sure you open the meeting as the Organizer. 
• Web version: Double-click the meeting to open it in your browser.  

2. Find the Scheduling Assistant: 

• Desktop App: Look in the ribbon at the top, under the Meeting tab, you'll see a button labeled Scheduling Assistant. It's usually located within the Show or Attendees group. 
• Web version: Look for the Scheduling Assistant tab or option near the date/time fields. 

3. Adjust the time and send update: 

• Click Scheduling Assistant and you'll see everyone's free/busy times. Adjust the meeting time as needed. 
• Once adjusted, click Done or return to the meeting editing screen and then, click Send or Send Update to notify attendees. 

Important notes: Only the meeting organizer can modify and send updates to a meeting. Please ensure the Outlook desktop application is updated to the latest version to have full access to all features. 

I hope these detailed steps help you easily manage and update your meetings. Please let me know if anything is unclear.

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