MS Teams API_setup of the meeting via another app

Question

MS Teams API_setup of the meeting via another app

Martykan, Tomas (Skoda) 10

We have company app for event management. Our idea was that app will reach MS tenant and create meeting.

Current situation is that we can but we dont know how to nominate Organisator. So detail setup of the meeting is not possible or split rooms as well.

Do you know how to solve it?

3 answers

Your answer

Answer 1

Jack-Bu 2,220 Microsoft External Staff Moderator

Hi Martykan, Tomas (Skoda)

Thank you for posting your question in the Microsoft Q&A forum.

I understand that the problem you're facing is that while your custom application can create a Microsoft Teams meeting via the API, you are unable to set a specific Organizer and important meeting options like breakout rooms.

However, to help guide you toward the correct solution, perhaps you could provide a few more specific details about your current implementation? The answers to the questions below will help us pinpoint the right approach for your app:

Could you please describe the ultimate end goal for your application's integration with Teams? For example, is the main purpose simply to create the initial Teams meeting, or does your event management process require your app to perform other actions
Does your application run inside Microsoft Teams client itself (for example, as an add-in, a personal app in the side panel, or a tab within a channel)?

Appreciate your patience and understanding. Hopefully, the next information you provide will help us find the most appropriate direction to move forward.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

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Martykan, Tomas (Skoda) 10 Reputation points

2025-06-06T12:10:45.51+00:00
Lets one by one:

Could you please describe the ultimate end goal for your application's integration with Teams? For example, is the main purpose simply to create the initial Teams meeting, or does your event management process require your app to perform other actions

Our App is event management App for internal purposes (workshops, conferences, trainings). We have done originally that you can setup events in your calendar and share the link in our app only. Emails where distributed via our MS email server.

But our users with higher complexity events would like to managed creation of even within our App without further setup (so simply become Organisator).

We will keep original solution if other than MS Teams call needed (e.g. Zoom) but for MS Teams we wanted to offer best possible solution which would be that we could nominate Organisator and he/she would do further setup in MS Teams.

Does your application run inside Microsoft Teams client itself (for example, as an add-in, a personal app in the side panel, or a tab within a channel)?

Our app is Java stand alone app out of MS client. We have only API to VW Group only via technical user representing our app. Of course there are multiple Organisators behind our events so its 1=n.

We have names/email addresses of Organisators but we do not know how to nominate them per event into the Organisator role in MS Teams.
Michelle-N 550 Reputation points Microsoft External Staff Moderator

2025-06-27T08:38:01.97+00:00

Hi @Martykan, Tomas (Skoda)

My sincere apologies for the long delay in this update. I have been attempting to reproduce the issue in my lab environment but was unfortunately unsuccessful due to resource limitations. I also double-checked across other sources to explore potential alternative approaches, but I wasn’t able to find any additional guidance. I understand this may not be ideal. As a forum moderator, my role is to help guide discussions and share information based on Microsoft documentation and community knowledge. However, I don’t have access to internal product insights or the ability to provide a definitive answer from a developer’s perspective

So, in this context, I would highly recommend contacting the official Microsoft Power Platform Community Forum Thread directly. This is a platform that brings together experts and can give you a more in-depth perspective on the issue

We truly appreciate your patience, and while we wish we had a more definitive fix, these are currently the most helpful suggestions we can offer.

Answer 2

keshav-msft 155 Microsoft External Staff

Hi Martykan, Tomas (Skoda) ,
This is a common scenario when integrating with Microsoft Teams/Outlook via Microsoft Graph API.

You cannot directly set another user as the organizer in the API call.
To have a specific user as the organizer, you must acquire an access token on behalf of that user (using delegated permissions and user authentication).

Solution:

Use OAuth 2.0 to authenticate the user who should be the organizer.
Use their access token to call the Microsoft Graph /me/events or /me/onlineMeetings endpoint.
Configure meeting options as needed.

Doc link related to meeting setup:
https://learn.microsoft.com/en-us/graph/choose-online-meeting-api

Let me know If you need further help.

Thanks,

Keshav Keshari

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keshav-msft 155 Reputation points Microsoft External Staff

2025-06-16T18:06:15.7133333+00:00

Hi Martykan, Tomas (Skoda),
Just following up to check if the response I shared was helpful. Please let me know if you need any further assistance or clarification—I’ll be happy to help!
Martykan, Tomas (Skoda) 10 Reputation points

2025-06-18T10:51:00.1566667+00:00

can this work if every meeting should be managed by another person?

our case is that our event management platform has multiple users and particular meetings should be manageable by a subset of this group

or it can be secured that each API call would include change admin of particular event as delegated person?
keshav-msft 155 Reputation points Microsoft External Staff

2025-06-26T06:12:20.9133333+00:00
Hi Martykan, Tomas (Skoda),

Yes, your scenario is supported, but with some important considerations:

Each meeting’s organizer must authenticate: To have a specific user as the organizer, your app must obtain an access token for that user (using delegated permissions). This means the user needs to sign in and consent to the required permissions.

Managing meetings by a subset of users: If you want certain users to manage (edit/cancel) meetings, those users must either be the organizer or have the meeting shared with them (e.g., as attendees). Only the organizer has full control over the meeting, including breakout rooms and advanced options.

Changing the organizer: The Microsoft Graph API does not support changing the organizer after a meeting is created. The organizer is always the user whose token was used to create the meeting.

How to implement in your platform:

When a user creates a meeting, prompt them to sign in (if not already).

Use their access token to create the meeting via Graph API.

If you want another user to manage the meeting, that user must be the organizer at creation time.

References:

Choose the right API in Microsoft Graph for online meetings

Online meeting permissions and roles

Answer 3

Martykan, Tomas (Skoda) 10

HI @keshav-msft

thank you for reply.

We are trying with our security that we would have general access to calendars to limited number of people so would not have ask one by one.

Lets see if its ok for them.

Its good point that it can not be transfered ownership. This can cause big issue since in our App can be in this role more then 3 people for delegation purposes (case of illness, change of job position, leaving company etc.).

Do you plan to extend possibility to change organizer please? This would secure more smooth change management for sure.

Best regards Tomas

keshav-msft 155 Reputation points Microsoft External Staff

2025-06-27T10:23:17.35+00:00

Hi Tomas,

Thank you for sharing your thoughts.

As of now, Microsoft does not support changing the organizer of a meeting after it's created. However, we understand how important this functionality can be for scenarios like delegation, employee transitions, or unexpected absences.

While this capability is not currently available, it’s a valid use case, and there’s a possibility it may be considered for future updates. We’ll keep an eye on any announcements or roadmap updates related to this.

Best regards,
Keshav
Martykan, Tomas (Skoda) 10 Reputation points

2025-06-27T10:29:56.35+00:00

@keshav-msft wonderful, this sounds more promising than nothing :)

We have so many rotations among departments as well as changes on projects that this would save a lot of time.

Thank you in advance and please keep me posted.

Have a nice weekend

Tomas
keshav-msft 155 Reputation points Microsoft External Staff

2025-06-27T11:21:18.81+00:00

Hi Tomas,

To help address your requirement around changing the meeting organizer, we recommend submitting this feedback through the Teams Feedback Portal. Sharing your use case there will help the product team better understand the need and potentially prioritize it for future enhancements.

Best regards,
Keshav

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MS Teams API_setup of the meeting via another app

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