Is there a way to send a notification when an email arrives.

Rocky M 1 Reputation point

We are a volunteer organization. What I want to do is if somebody sends an email to our volunteers organizational email that an email is sent to their home email notifying them that an email was received.

I don't want to forward the email because then they'll respond from their personal account. We'd like to keep the communication between the volunteer and whoever they are interacting with on our account.

Is it possible to do that?

Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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Exchange Server Management
Exchange Server Management
Exchange Server: A family of Microsoft client/server messaging and collaboration software.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Eric Yin-MSFT 4,386 Reputation points

    Is the volunteer organization who owns Exchange server? And those personal accounts are external to Exchange organization?
    If so, I have two methods:
    1 Create mail contacts for the volunteers' personal accounts.
    Then create a transport rule that when message is arriving an internal mailbox, send an incident report to the mail contact, here is an example:
    You might want the relation to be one-to-one, or several-to-one, tell me if you need further assistance.

    2 Configure Outlook script rule, follow the guidance in this:

    Outlook's Rules and Alerts: Run a Script
    Run a Script Rule: Send a New Message when a Message Arrives
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