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Exchange 0365 Room Finder To Always Populate

Jason Levy 106 Reputation points
2021-03-03T22:40:45.51+00:00

Hi,

How do we setup that we don't need to add Rooms every time we want to use room finder?

Can we not close outlook/reopen go and create a new meeting and the rooms will automatically be added in the room finder?

Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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Exchange Server Management
Exchange Server Management
Exchange Server: A family of Microsoft client/server messaging and collaboration software.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Yuki Sun-MSFT 41,016 Reputation points
    2021-03-04T06:36:14.327+00:00

    Hi @Jason Levy ,

    According to your description, do you mean you use the same meeting room for most of your meetings, and would like to set a default room in the Room finder so that you don't have to manually choose the room every time?

    If this is the case, I am afraid currently there is no settings available to realize this. That being said, as an alternative, you may consider using the steps below to create a meeting request template which contains the meeting location:

    1. Go to Home > New Items > Meeting, use Room finder to set the room.
    2. Go to File > Save As, choose a location like your Desktop, save it as an Outlook Template(.oft), specify the file name:
      74145-1.png
    3. Next time when you want to create a meeting request, you can just double click the .oft file on your Desktop and go ahead.

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