Exchange 0365 Room Finder To Always Populate

Jason Levy 106 Reputation points


How do we setup that we don't need to add Rooms every time we want to use room finder?

Can we not close outlook/reopen go and create a new meeting and the rooms will automatically be added in the room finder?

Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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Exchange Server Management
Exchange Server Management
Exchange Server: A family of Microsoft client/server messaging and collaboration software.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Yuki Sun-MSFT 40,896 Reputation points

    Hi @Jason Levy ,

    According to your description, do you mean you use the same meeting room for most of your meetings, and would like to set a default room in the Room finder so that you don't have to manually choose the room every time?

    If this is the case, I am afraid currently there is no settings available to realize this. That being said, as an alternative, you may consider using the steps below to create a meeting request template which contains the meeting location:

    1. Go to Home > New Items > Meeting, use Room finder to set the room.
    2. Go to File > Save As, choose a location like your Desktop, save it as an Outlook Template(.oft), specify the file name:
    3. Next time when you want to create a meeting request, you can just double click the .oft file on your Desktop and go ahead.

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