add external user to sharepoint site

Question

Hi All

I have two requirements as i a new to sharepoint/teams. Please guide me.

1. i want to provide one external user access to my team site. So do i need to create external contact in azure AD and add it to unified group. will it work for me.
2. i want to create a teams channel. if i create a unified group in office365, will unified group have teams channel and If i need to add external user to this teams channel how do i add it.

Answer 1

Hi @Roger Roger ,

For your questions:

1. i want to provide one external user access to my team site. So do i need to create external contact in azure AD and add it to unified group. will it work for me.

Yes, you could invite the external user as a guest from your Azure Active Directory. Please read this document for more details.
And then add this user to your Teams on Teams Admin Center (Teams > Manage teams > Specify a team and Add member). Here is the official document about how a guest becomes a member of a team.

Of course you could follow ManuPhilip’s advice to add this user on your Teams client.

2. i want to create a teams channel. if i create a unified group in office365, will unified group have teams channel and If i need to add external user to this teams channel how do i add it.

No, the new created unified M365 group is not a team, so you should first create a team for it.
You could create a new team with existed groups. Note you should be the owner of this team.
Or you could create a team for the group on M365 Admin Center > Groups > Active groups, and you could see if the group is teams enabled or not.

In addition, here is an official document about how to collaborate with guests in a team.

Best regards,
Lou

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Answer 2

You may follow the steps to create a group and add members to the group so that the group members can access both Teams and SharePoint with their external accounts
I am creating a group and inviting members through Teams first. Then the users can access both Teams and SharePoint

1. Office 365 App Launcher > Admin
2. Under Admin Centers, choose Teams
3. Under Org-Wide settings > Guest Access, make sure Allow guest access in Teams is On
4. In Teams, click 3 dots next to the Team Name, then Manage team
5. Click Add Members (only Group Owners can add or remove members from the Team)
6. Type in the email of an external user you want to invite, then click Add. Then click Close
7. The recipient receives an email
8. The user would need to enter any of their Microsoft email address and the corresponding password. Otherwise, user can create a new account to use for the purpose
9. On the next screen, the user chooses either the web or desktop version of Teams
10. In order to invite the user to your SharePoint account, follow the steps
11. Navigate to Outlook
12. Under Groups on the left-hand side, click on the Group you want to add external users to, then click on the number of the Members on the right-hand-side.
13. Click Add members
14. Enter the external user’s email address and click Add
15. The external user receives an email in which they can access their SharePoint invite