alert me when task due

Question

Hello,

Is it possible out of the box in sharepoint to setup an alert/reminder via email for when a task is due/late/overdue etc.?

Thank you

Answer 1

Hi MCAdmin3545，

As @Harshit Bajpai mentioned, it’s not feasible to set up an alert for task due time because Alert works based on created and modified fields.

What @Harshit Bajpai and @PanosMitsikis suggested is a proper workaround. You may consider creating a workflow based on the task time and then we can receive email alerts for task status. You can refer to this article for detailed steps: Workflow: Reminder Before Due Date – MOSS vs. WSS

Disclaimer: Microsoft provides no assurances and/or warranties, implied or otherwise, and is not responsible for the download you receive from the third-party linked sites or any support related to the download or the downloaded technology. If you need support relating to the third party technology, please contact the manufacturer directly.

Regards,

Fraser

Answer 2

Is using SPD part of out of the box?

Quick workflow and you are set. You will have a Due date in the library list right? So go to SPD and all you ll need is 5 lines max including login messages prior  to firing emails.

If [DueDate] is equealto or greater to [Today}

the log this message (click on the link and type you message i.e Ready to email)

then email (set up your email)

the log this message (i.e Email has been sent)

job done :)

Answer 3

Hi,

Out of Box configuration of reminders is not possible I believe.

You have to create a workflow for performing this task [SharePoint designer WF for instance] and deploy it on the list.

You can only create alerts for created and updated items in the list.

For rest other tasks like overdue or late reminders you need to have a workflow configured.

Thanks

Harshit