I am a sharepoint list/site owner. I lost the option to add/remove users to the groups.

Question

Hi,

I created several sharepoint pages with lists and I am the owner there. Today I wanted to modify members of the groups of my lists/page but I lost the buttons to do that. On Friday I still was able to do so. On top of that I get a message that some of the users have limited access and I can see it is me. Can this impact my options to have full owner rights? I noticed that this happened not all sharepoint pages with lists that I created.
My current view when I go to List Permissions (I used to have a note there that said I need to manage the settings on the site level and it worked perfectly well). Instead of that I can see a note of limited user access.

I see that my name is on the list of users with limited access.

I go to the option Manage Parent but do not have the option to modify group members.

Here is a screenshot of my access from my last working day. I would like to revert back to this and have no clue how to do it.

Answer 1

Hi @Petra K , welcome to Q&A

As this official article mentioned:

What is Limited Access?

Enables a user or group to browse to a site page or library to access a specific content item when they do not have permissions to open or edit any other items in the site or library. This level is automatically assigned by SharePoint when you provide access to one specific item. You cannot assign Limited Access permissions directly to a user or group yourself. Instead, when you assign edit or open permissions to the single item, SharePoint automatically assigns Limited Access to other required locations, such as the site or library in which the single item is located. This allows SharePoint to render the user interface correctly and show the user some context around their location in the site. Limited Access does not grant any additional permissions to the user, so they can't see or access any other content.

The Limited Access permission level is designed to be combined with fine-grained permissions to give users access to a specific list, document library, item, or document, without giving them access to the entire site.

This means that you may have different permissions in other libraries/lists, then what you see in site permission will be Limited Access.

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If you have full control permission for this site, then you can delete and change your permission in the site permission. Where did you find that you don't have permission to add users? Site level or a specific list?

Use Check Permission to check your permissions on this list :

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Answer 2

Hi ElsieLu,

thank you for your answer. I have found out that I cannot add the users on the site level. If I wanted to manage the groups and members on the list level I was always referred by a message in a yellow line that I need to manage this on the site level.

I also need to mention that this is actually a sharepoint site that is build for a private teams channel. Not sure if this can have any impact...but I am so confused what might have happened since I lost this functionality literally from one day to another.

Answer 3

unfortunately, I was the only owner...Maybe this could be some bug related to the fact that the sharepoint site was built on a Privaten Teams Channel?

Answer 4

Hi All,

I am facing the same issue. There is no option to remove users.

Answer 5

Hi Patel,

I never got very clear answer on what happened in my case but most probably this was caused by the fact that my sharepoint page/lists were linked to a private Teams channel. These private channels have some limitations unfortunately.
I was therefore advised to rebuild the same solution on regular teams and not to use the private ones. So I created a regular sharepoint and used the group permission settings to moderate the access of the users. This solution works well and I never came across the issue again. So I can recommend the same, avoid the Private channels and rather go for the regular Team channel and sharepoint.

Petra