Convert Excel to PDF before sending out automatically by email

Question

Hello Everybody,

I am currently trying to create an Excel macro that converts my excel sheet into a PDF file and then sends it out by email. My current macro can do this, but it cannot convert it to a PDF file. I tried to merge my current VBA formula with the one here:

to convert my excel sheet into a PDF file before sending it out. However, this did not work (I couldn't get this formula to work singlehandedly either).

Can somebody please help me in improving my formula so it converts my file into a PDF before it sends it out by email?

My current VBA looks like this:

Sub Email_From_Excel_Basic()

Dim emailApplication As Object

Dim emailItem As Object

Set emailApplication = CreateObject("Outlook.Application")

Set emailItem = emailApplication.CreateItem(0)

' Now we build the email.

emailItem.To = "******@gmail.com"

emailItem.Subject = "Subject line for the email."

emailItem.Body = "The message for the email."

' Send the Email

' Use this OR .Display, but not both together.

emailItem.Send

' Display the Email so the user can change it as desired before sending it

' Use this OR .Send, but not both together.

'emailItem.Display

Set emailItme = Nothing

Set emailApplication = Nothing

End Sub

If any of you should require further information, more photos or anything else, please let me know and I will respond immediately!

Thank you so much :)

Best regards,

David Hansen

Answer 1

Hi, I'm Elise, an independent advisor and I'd be happy to help with your issue.

Here is an article which gives a great explanation of the code needed to achieve this:

https://www.extendoffice.com/documents/excel/44...

Please let me know if you need any further assistance.

Kind Regards,

Elise

Note: This is a non-Microsoft website. The page appears to be providing accurate, safe information. Watch out for ads on the site that may advertise products frequently classified as a PUP (Potentially Unwanted Products). Thoroughly research any product advertised on the site before you decide to download and install it.

Answer 2

Try this version:

Sub Email_From_Excel_Basic()

    Dim emailApplication As Object

    Dim emailItem As Object

    Dim strPath As String

    Dim lngPos As Long

    ' Build the PDF file name

    strPath = ActiveWorkbook.FullName

    lngPos = InStrRev(strPath, ".")

    strPath = Left(strPath, lngPos) & "pdf"

    ' Export workbook as PDF

    ActiveWorkbook.ExportAsFixedFormat xlTypePDF, strPath

    Set emailApplication = CreateObject("Outlook.Application")

    Set emailItem = emailApplication.CreateItem(0)

    ' Now we build the email.

    emailItem.To = "*** Email address is removed for privacy ***"

    emailItem.Subject = "Subject line for the email."

    emailItem.Body = "The message for the email."

    ' Attach the PDF file

    emailItem.Attachments.Add strPath

    ' Send the Email

    ' Use this OR .Display, but not both together.

    emailItem.Send

    ' Display the Email so the user can change it as desired before sending it

    ' Use this OR .Send, but not both together.

    'emailItem.Display

    Set emailItem = Nothing

    Set emailApplication = Nothing

    ' Delete the PDF file

    Kill strPath

End Sub

Answer 3

Hello Hans,

Thank you very much.

Unfortunately, your solution has provided me with an error. Can you please assist me in fixing it?

I am currently getting the following error: "Run-time error'-2147467259 (800004005)': Outlook does not recognize one or more names."

When I try to debug it, it highlights the following:

How do I fix this?

Thank you so much for your time by the way!

Best regards,

David

Answer 4

That means that the addressee (the "To" address) is not valid.

The code works - I have tested it.

Answer 5

Hello Hans,

It worked!! Thank you so much, this is truly amazing!

Is there any way in which I can change the code so it only sends out my "Sheet1" in the Email and not all of my sheets (including the ones I have hidden in order to hide all of my data"?

Thank you!

Best regards,

David