Share via

Word doc with Simple Markup when using Adobe Online to convert Word to PDF conversion appears with All Markup instead of Simple markup

Anonymous
2020-04-17T22:04:27+00:00

I have a Word document.

It uses Arial and Arial Bold font throughout.

It contains Headings (Heading 1) which are to automatically create bookmarks in the PDF document.

It has Simple Mark-up displayed for track changes (a vertical line bar in the left margin to indicate changes).

I do not want nor do I see All Markup of track changes in the Word document. Balloons, strike out text etc are not visible in the Word document.

But when I convert the Word document to PDF using Adobe Online conversion tool, the PDF is appearing with a grey track changes margin on the right hand side of the document and all mark-up highlighted with text in balloons showing all changes annotated.

I have queried this with Adobe, but they say the track changes feature is solely a Microsoft Word function.

How can I ensure the Word to PDF conversion only retains Simple Mark-up (vertical change bar in left margin) as displayed in the Word document and does not display track changes with the entire All Mark-up with balloons ?

Also in the Word - Advanced Track Changes Option, there are certain options which are greyed out (the tick box for 'Show lines connecting to text' for example). How do I prevent these options being greyed out ?

Microsoft 365 and Office | Word | For home | Windows

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

7 answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. Suzanne S Barnhill 274.8K Reputation points MVP Volunteer Moderator
    2020-04-18T19:26:17+00:00

    Don't use Print to PDF. Just use Print. Make the desired settings in the Printer Properties dialog:

    You can select the desired setting and then use Edit... to fine-tune the settings. What I don't see is the "Create bookmarks" check box that's in the PDFMaker settings--not sure whether "document information" might cover that.

    0 comments
  2. Anonymous
    2020-04-21T11:35:07+00:00

    Thanks Suzanne. Yes, this was the print to Adobe PDF option I was using.

    The font quality is good (embedded) and the Simple Markup appears. But I cannot find any way of converting the Headings in the Word document into PDF Bookmarks using this method. Does anyone else know how to convert headings into bookmarks using this function ?

    2 people found this answer helpful.
    0 comments