SharePoint Calendar View doesn't capture all entries in List View.

Question

We have a calendar list which contains multiple entries for each day of a month (can be up to 40 for a given day but most days are under 20 entries). When we switch to calendar view, not all the entries appear. We have not been able to determine any pattern, rhyme or reason for the missing entries - seems very sporadic. NOTE: the calendar is NOT connected to Outlook. Any ideas? Thank you.

Answer 1

Hi EsheeD,

May I confirm you are referring to the SharePoint calendar that we add from Site Content>New>App, not the group calendar, right?

I believe you are talking about SharePoint calendar, so based on your post, I tested on my end, I added some (12 entries), in the All Events view, all the events look in the list form as shown in the screenshot below:

If I switch to Calendar view, all the entries are still there.

Since this is not in your case, could you please provide us with the following information:

1. May I know how the events appear when you switch to calendar view? Can you please provide the screenshot?
2. Please check if the same thing happens in a different calendar.

Regards,

Neha

Answer 2

It is the SharePoint Calendar. I have taken this on from the previous developers of our site so I am not sure how they set everything up. We add new events from the List View > New Item; and have tried adding in the calendar view but still have discrepancies regadless of how we add a new item. Below are some examples of the discrepancies we find:

June 10: List has 11 entries, calendar has only 1

June 15: List has 27 entries, calendar has only has 4

[PII Masked by MSFT Moderator]

Answer 3

Hi EsheeD,

Thanks for the screenshots.

Please go to the List settings, under Views, click Calendar view, check whether you have selected “Show all items in this view” or added some filters to this view.

Again, go to List settings, click Title, description and navigation under General Settings and ensure you have selected “No” for Use this calendar to share member’s schedule.

If you still don’t see all the events in the calendar, try creating a new calendar view from List Settings, check if this makes any difference.

Regards,

Neha

Answer 4

We have multiple Views. How do I know which view the calendar view is trying to capture? Note that the majority of these views (including the default view) do have "Show all items" selected, and "NO" for "Use this calendar to share".

Answer 5

Hi EsheeD,

I understand it would be difficult to check all the views one by one, if it is possible, please try creating a new calendar view from List Settings, see if it still shows the same behavior.

Regards,

Neha