Accessing a Form without permission

Question

A previous employee has created a form with a link that has been emailed to parents for them to complete a permission note. On taking over the position I am unable to see this form on my Microsoft forms page, nor can I find it or have this come up on my page.

Is there a way in which I can retrieve this form (link) and access responses?

thank you

Answer 1

Dear Ange,

Welcome to the forum here.

If the previous employee's account has been removed and you are the administrator, you can check whether you can find the deleted user in Deleted users in the Microsoft 365 admin center. If you are a user, you can contact the administrator to do that. The account can be recovered within 30 days. If it can be recovered, assign the Forms license to the account again and check whether the form can be found.

Please note that transferring the ownership is only applied to the OneDrive for Business data and the email data not Forms data, so you may not get the form created by the previous account on your Forms home page.

If the account isn't deleted, I suggest you assign the Forms license to the account again and log into portal.office.com with the account to get the form data.

If the account has been removed and can't be recovered, I kindly suggest you contat the administrator in your school if you aren't the administrator and let him follow the steps in the following article to open a support ticket to our related team as soon as possible so that they can check whether they can help you recover the account and the form data in your environment further.

Get support for Microsoft 365 for business

Thanks for your effort and time!

Sincerely,

Cliff | Microsoft Community Moderator

Answer 2

Thank you for your reply