Form Attachments included in automated email?

Question

I currently have set up a Form, and among the available inputs are a couple of prompts for the user to attach pertinent files (they might include zero, one, or two uploaded files).

I have two Power Automate workflows set up - one to send an email to my team with a few key details about the recent Form submission, and one taking all of the Form inputs and placing it into a List that we use as a repository (but NOT any uploaded attachments). This works great.

What I'd like to do is have the attached documents from the Form submission be attached to the email sent to my team. I don't really want them going into our repository, as they'd likely slow down what is already a fairly clunky experience. For our personal workflows it would be significantly easier for any uploaded documents just to show up in our inbox.

Any advice on how I might be able to pull these attachments from the Form (if they attach any) and have them attached to the automated email? I've tinkered with both workflows, but to no avail.

Thank you in advance!

Answer 1

Hello Tristan,

Welcome to the Microsoft Community and post your issue here.

Generally, questions and responses of group forms are stored in the corresponding SharePoint site. If the form is individual form, it will be stored in individual OneDrive.

Would you mind sharing your current flow details so I can have a check first? 

Looking forward to hearing from you.

Best regards,  Tan-Ly - MSFT | Microsoft Community Support Specialist

Answer 2

So, I have two flows, the first here simply pulls the responses from the form and creates an entry into my List pulling each response into its respective column. Works great. This flow does NOT pull any attached documents into the new List, however.

The next flow I have is pulling the response details from the form and inserting them into an automated email. Again, works great - EXCEPT that I can't figure out how to take the attachments that form submissions might include, and include them in the automated email.

Let me know if I need to show you what the parameters or code view of each (or one specific) part of the flow looks like. I'd be happy to include it. I'll include the email here, if it's useful:

Many thanks!

Answer 3

Hello Tristan,

Thanks for sharing the details.

Yes, it's a good option to use power automate for email automation and necessary notification configuration. And your current flow works great in both aspects.

However, it might be tricky to pull attachments from the form response to include in automated email. I would recommend you raise a ticket to online support to get Microsoft technical representative to step in. If the issue requires further attention, they can escalate it to a specialized team for deeper analysis. Get support - Microsoft 365 admin. 

Best regards,  Tan-Ly - MSFT | Microsoft Community Support Specialist