Adding a channel to an invitation in new teams

Question

How do I add a channel to a recurring meeting invitation in the new teams so that everyone in that channel also gets an email notification/gets added to their Outlook calendars? This was answered before by suggesting toggling off new calendar, which is no longer an option for me.

Answer 1

Hi @RB, 

Good day to you! Welcome to Microsoft Q&A forum. 

Thank you for reaching out regarding your question about adding a channel to a recurring meeting in the new Microsoft Teams experience. I understand how important it is to ensure all channel members receive calendar invites and email notifications. 

In the new Teams interface, once a recurring meeting is created outside of a channel, it cannot be retroactively linked to a channel. This means you won’t be able to add a channel to an existing meeting series and have it behave like a native channel meeting (i.e., appear in the channel’s calendar and notify all members automatically)  

To ensure all channel members receive invites and calendar updates, please follow these steps: 

In Teams, go to the Calendar tab. 

1. Click New Meeting. 
2. In the meeting creation window, use the Add channel field to select the desired channel. 
3. Add any external participants manually in the Required attendees field. 
4. Click Send. 

This ensures: 

• The meeting appears in the channel’s Posts tab. 
• All team members can join from the channel. 
• The meeting is added to their Outlook calendars (if they’ve subscribed to the channel calendar)  

If you’ve already created the meeting outside the channel: 

• You’ll need to cancel and recreate the meeting within the channel to gain full channel functionality. 
• Alternatively, you can copy the channel link and paste it into the meeting invite description. This allows attendees to access the channel manually, but it won’t trigger automatic calendar updates  

Notes: 

• Private channels do not support channel meetings. 
• Channel members must manually add the meeting to their calendars if they don’t receive a direct invite. 
• You can use Outlook’s “Send updates only to added or deleted attendees” option to avoid notifying all participants when adding new ones  

For reference:  

• Schedule a meeting in Microsoft Teams - Microsoft Support 
• Channel meetings in Microsoft Teams - Microsoft Support 

As a moderator, I don’t have direct influence over product development decisions. However, if you haven’t already, I highly recommend submitting feedback to Microsoft via the Feedback Hub. The Teams product team is continuously working to improve co-authoring and meeting integration features. 

I hope this message finds you well and if there’s anything else I can help with, just let me know. I’m happy to help.    

Wishing you a great day.   

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