Shared calendars in O365 now showing as individual calendars as opposed to merged

Question

Shared calendars in O365 now showing as individual calendars as opposed to merged

TJ 20

Since this morning, on the online version of Outlook Calendar, I can no longer view shared calendars together with mine. For every new calendar I open, a new window appears parallel to my own calendar. This is making my work impossible. As Project Manager I frequently have to schedule meetings with upwards of 10 participants. It is impossible to find an available spot with this new view. Please help me get the old / merged view back.

I want to be able to open as many calendars as I want an have them overlap with mine.

And yes, I know I can use the "scheduling assistant" tab in the new event window, but I don't find that functionality as useful, as I have to scroll day by day, as opposed to having a weekly or monthly view for example.

Jeronimo Fuerte 44,960 Reputation points Independent Advisor

2025-08-28T10:54:05.53+00:00

Hi! Sorry to hear that you have troubles with this situation, to better understand the situation, could you please share a screenshot of how it looks currently and is available one of how you expect it to look?
TJ 20 Reputation points

2025-08-28T11:30:23.6466667+00:00

Hi, thanks for the quick response. Currently each calendar I select opens a new "window" next to the other

So if I have to schedule a meeting with ten people, I have to look into ten different calendars, and the more you add, you also have to start scrolling to the right because they don't all fit in the same view.

Previously, I could see everyone's meetings overlapping with my own, in one single view. Each person's calendar had an assigned colour, helping me identify which meetings belonged to whom. This enabled me to quickly find an open spot.

While researching this change (before submitting my question) I saw a lot of comments from people who prefer the new view. I understand that, but maybe there could be an option to select whether to view calendars in overlap or separately.
TJ 20 Reputation points

2025-08-28T11:38:48.34+00:00

Ideally, and the way it was before, it would look something like this, with each colour being a different person's calendar.

Answer accepted by question author

Sin-D 12,245 Microsoft External Staff Moderator

Hello TJ,

Thank you for sharing the details and screenshots, this behavior is due to a recent change in Outlook on the web. When multiple calendars are selected, the default view is now Split view (each calendar in its own column). The good news is that the overlay/merged view is still available; it just needs to be toggled back on. If you're using New Outlook or Outlook Web:

Go to Calendar.
On the top toolbar, select View > Split View.

If you're using Classic Outlook:

Go to Calendar.
Choose View > (three dots) > Overlay.
Click "<-" from right calendar (in the heading of each calendar) to merge it with left calendar.

Let me know if you need further guidance.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Best regards.

Sin-D 12,245 Reputation points Microsoft External Staff Moderator

2025-08-31T06:59:33.9333333+00:00

Hi TJ,

I just wanted to check in and see if the steps worked for you. If everything is set, it would be greatly appreciated if you could mark the answer as Accepted. This helps others facing similar issues and keeps things organized.

If you need any further assistance, don’t hesitate to reach out!
TJ 20 Reputation points

2025-09-01T09:52:42.4433333+00:00

Hi, thank you so much for your help! I have been able to solve my problem, order has been restored!

2 additional answers

Your answer

Jeronimo Fuerte 44,960 Reputation points Independent Advisor

2025-08-28T10:54:05.53+00:00

Hi! Sorry to hear that you have troubles with this situation, to better understand the situation, could you please share a screenshot of how it looks currently and is available one of how you expect it to look?
TJ 20 Reputation points

2025-08-28T11:30:23.6466667+00:00

Hi, thanks for the quick response. Currently each calendar I select opens a new "window" next to the other

So if I have to schedule a meeting with ten people, I have to look into ten different calendars, and the more you add, you also have to start scrolling to the right because they don't all fit in the same view.

Previously, I could see everyone's meetings overlapping with my own, in one single view. Each person's calendar had an assigned colour, helping me identify which meetings belonged to whom. This enabled me to quickly find an open spot.

While researching this change (before submitting my question) I saw a lot of comments from people who prefer the new view. I understand that, but maybe there could be an option to select whether to view calendars in overlap or separately.
TJ 20 Reputation points

2025-08-28T11:38:48.34+00:00

Ideally, and the way it was before, it would look something like this, with each colour being a different person's calendar.
Sin-D 12,245 Reputation points Microsoft External Staff Moderator

2025-08-31T06:59:33.9333333+00:00

Hi TJ,

I just wanted to check in and see if the steps worked for you. If everything is set, it would be greatly appreciated if you could mark the answer as Accepted. This helps others facing similar issues and keeps things organized.

If you need any further assistance, don’t hesitate to reach out!
TJ 20 Reputation points

2025-09-01T09:52:42.4433333+00:00

Hi, thank you so much for your help! I have been able to solve my problem, order has been restored!

Answer 1

Stefan Blom 349.1K MVP Volunteer Moderator

This didn't work for me - there's no > Overlay option.

The steps are a bit different depending on which version of Outlook you have. See https://support.microsoft.com/en-us/office/view-multiple-calendars-at-the-same-time-in-outlook-fffa8783-0556-4ea1-ba62-3ed8a95a903c#picktab=new_outlook .

0 comments

Answer 2

Mark Bescher 0

This didn't work for me - there's no > Overlay option. Do you have another suggestion?

0 comments