Microsoft Loop Component Access Issue in Teams Meetings

Question

Microsoft Loop Component Access Issue in Teams Meetings

Vinay Dhera 0

We’ve observed a recurring issue with Microsoft Loop in Teams meetings. When a participant (not the organiser) initiates a Loop component ahead or during the meeting, the file is stored in their OneDrive, and other attendees—including the organiser—do not automatically have access. This requires the participant to manually update sharing permissions, which can cause delays and confusion during collaboration.

This behaviour has been noted recently and may impact productivity in meetings where Loop is used for shared agendas, notes, or task tracking.

Request: Please consider enabling automatic access for all meeting participants or allowing organisers to manage permissions centrally. This would greatly improve usability and reduce friction in collaborative workflows.

Note: We are aware about the workarounds like, Manual Sharing, Use Meeting Chat for Posting & Duplicate & Relink.

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Answer 1

Darren-Ng 5,640 Microsoft External Staff Moderator

Dear @Vinay Dhera

Thank you for posting your question in the Microsoft Q&A forum.

Based on your description, could you please verify that you create meeting via group chat?

Actually, Microsoft have a feature can meet your requestion. Channel meetings in Teams largely solve this problem because of how Loop components are stored and permissioned:

Why channel meetings help

Storage location: When you create a Loop component in a channel meeting, it’s saved in the SharePoint site of that team, not in an individual’s OneDrive.
Permissions: All team members (and thus all channel meeting participants) already have access to that SharePoint site, so they can open and edit the Loop component without extra sharing steps.
Consistency: This applies whether the component is created by the organizer or any participant, as long as it’s posted in the channel context.

If your goal is to ensure automatic access for all meeting participants without manual sharing, scheduling the meeting as a channel meeting is the most reliable approach—provided all attendees are members of that channel’s team.

However, if you still want to raise feedback to Microsoft. As moderators, we don’t have the authority to make changes to Microsoft features, but unlike us, users like you have the power to influence these improvements. Per your need for this feature, I recommend you Send feedback on our Microsoft Teams · Community, as it is monitored by our Product Team to help improve user experience with Teams through given feedback.

Our product team is in charge of the site, and they constantly check customer reviews and feedback, The higher votes, the more attention the related team will pay on. And a lot of the features are developed and improved based on customer feedback.

I hope information above helpful, if you have any other questions, please feel free to reach out

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Darren-Ng 5,640 Reputation points Microsoft External Staff Moderator

2025-09-28T00:10:02.48+00:00

Dear @Vinay Dhera

Just checking in to see if the above information was helpful. If you have any further updates on this issue, please feel free to post back. If you think my reply is helpful to you, please remember to mark it as an answer. Warm thanks.
CB 5 Reputation points

2025-09-30T14:43:00.3966667+00:00

@Darren-Ng , I have the same problem mentioned in this thread with meetings I created via a specific MS Teams channel which I believe is what you have recommended as a solution. Here's an example of the process: from my Project Management channel in my Teams site, I click on the Video icon at the top right of the Teams screen and select "Schedule a Meeting" from the drop down menu. By doing so, this ties my meeting to that specific channel of the Teams site. I created this series of meetings at the beginning of 2025 and for several months the Loop Meeting Notes worked as expected for the entire team on the call as well as it storing the loop documents in the SharePoint "Meetings" folder. However, for the last few weeks and after the meeting is started, there is a "Request Access" button when you click on the "Notes" button during the Teams meeting. For some reason the pointer of the meeting notes is no longer at the SharePoint "Meetings" folder and now points to one of the meeting participants (not an organizer of the meeting or owner of the Teams site) OneDrive and he has to give indiviudal permissions for everyone in the meeting for them to see the Loop notes. Any suggestions besides deleting and recreating the meeting? I'm not opposed to doing that but I don't want go through the effort for the problem to occur again and again.
Darren-Ng 5,640 Reputation points Microsoft External Staff Moderator

2025-09-30T23:42:29.0733333+00:00

Dear @Vinay Dhera

I hope this message finds you well.

This is my second follow-up to check whether your issue has been resolved. I truly want to ensure your experience is as smooth as possible. If your problem is still ongoing or if you have faced any new difficulties, please share more details about the current steps you are stuck on. I am here and happy to provide further help whenever you need it.

While waiting for your response, I will continue tracking other customer questions on the forum to ensure everyone receives timely support. If you have additional questions, please feel free to tag my name in your reply so I can assist you promptly and more personally.

Looking forward to hearing from you soon.
Darren-Ng 5,640 Reputation points Microsoft External Staff Moderator

2025-10-01T01:55:38.81+00:00
Dear @CB

To better understand your situation, could you please clarify how the Loop component was created?

Was it created in the user’s personal OneDrive and then shared with everyone? Or

Was it created directly within a Teams chat?
CB 5 Reputation points

2025-10-01T12:43:39.72+00:00

@Darren-Ng , the Loop Meeting Notes was created with the Teams recurring meeing and has functioned as expected since January. It changed over the past few weeks. After starting the Teams meeting, and clicking on Notes, a "Request Access" button appears in the right pane where the Loop Meeting notes would be. After all attendees request access and the individual approves it people can see the notes properly. To add further confusion the actual Loop files are stored on the SharePoint site in the "Meetings" folder as expected. For the first few months after this Teams meeting was created, meeting attendees could click on the Notes button after joining the meeting and see the pre-defined agenda I created and put in the Teams meeting without having to click the Request Access button.
Darren-Ng 5,640 Reputation points Microsoft External Staff Moderator

2025-10-01T23:52:00.18+00:00

Dear @CB

Thank you for you update and verify.

Have you tried checking with the person who created the meeting? Because during the meeting, access permission changes can only be set by the person who created the Loop component, and those permissions will remain throughout the meeting.

I’ve tested it on my side, so please check with the Loop owner to see if they changed the access permissions when creating the Loop.

I sincerely apologize for the inconvenience you're experiencing. However, Microsoft always strives to deliver secure and high-quality experiences for users.

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Microsoft Loop Component Access Issue in Teams Meetings

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