How to generate a Teams meeting link with Add to Calendar option for recipients

Question

How do i include a link in my teams calendar invite that allows users to Add to Calendar. Currently the meeting link only allows recipients to Join.

Answer 1

Dear @Mariana Kumar,

Thank you for posting your question in the Microsoft Q&A forum!

While Teams meetings typically allow users to join directly, creating a calendar invite with an "Add to Calendar" option can often be done by using an (ICS) link format. However, this feature isn't natively built into Teams invites directly, but you can achieve a similar effect through Outlook.

Microsoft Teams meeting link is intended for joining the session rather than adding it directly to a calendar. To ensure recipients have an “Add to Calendar” option, here are a few practical approaches:

You can manually create and share an ICS file link:

• In Classic Outlook, create the meeting and Save As > .ics file.
• Upload the .ics file to OneDrive or SharePoint.

Copy the link and include it in your Teams invite or email with text like:

• When users click it, they can download and add the event to their calendar.
• Add to Calendar: https://yourcompany.sharepoint.com/.../meeting.ics

For Large Audiences: Consider using Microsoft Bookings or Teams Webinar, as these options automatically generate an “Add to Calendar” button for registrants.

Regarding your inquiry, I sincerely recommend you go to Feedback community to vote this similar feedback: (find out similar feedback, if not provide the feedback forum link Ideas · Community. Our product team is in charge of the site, and they constantly check customer reviews and feedback, The higher votes, the more attention the related team will pay on. And a lot of the features are developed and improved based on customer feedback. 

Please notice and accept my apologies that as moderators in the community, we are not supported for the product design and have limited resources for the advanced info for Microsoft products. To help you send your feedback and requirement to the related development team, we have redirected you to the correct path. 

Please feel free to reach out if you have any questions or need further clarification.

Your understanding and co-operation are highly appreciated. Have a great day!!

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