How to correct the meeting organizer of a Teams meeting

Question

I just created a Teams Meeting, and my colleague was listed as the primary organizer, not me. What happened, and how do I fix this?

Answer 1

Hi @Erin,

Thank you for your quick response.

Since you created the meeting directly in Teams, but it’s showing your colleague as the organizer, it’s likely related to how the meeting was scheduled within a group or channel context.

If the meeting was set up in a Team channel, Teams may assign organizer status based on the person who created or owns that Team - even if you were the one who scheduled it. Similarly, if it was created using a shared or group calendar (such as a Microsoft 365 Group your colleague manages), the system might default the organizer role to them.

It’s great that everything looks correct in your Outlook calendar - that suggests your access and scheduling rights are working as expected. It mostly comes down to how Teams assign organizer roles in shared or group setups.

To avoid the same issue in the future, you can follow these recommendations:

• Schedule meetings directly from your own Teams calendar, not from a channel or shared context.
• Check delegate permissions in Outlook if others have access to your calendar.

I hope this helps you resolve the issue with the meeting organizer in Teams. I'm happy to assist and truly hope the information provided has been helpful. If you need further support, please feel free to reach out anytime.

If you found this post helpful, kindly consider marking it as the accepted answer. This can help others in the community who may be facing similar challenges find solutions more easily.

Thank you for your engagement and contributions to the forum.

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Answer 2

Hi @Erin,

Thank you for posting your question in the Microsoft Q&A forum.

While Teams doesn’t currently offer the option to change the meeting organizer after it's created, you can ensure you're listed as the organizer by scheduling the meeting directly from your Teams calendar using your own account.

In Microsoft Teams, the meeting organizer is typically determined by the account and calendar used to schedule the meeting. Based on your description, here are a few possible reasons why your colleague appeared as the organizer:

• Delegate or Shared Calendar Access: If the meeting was scheduled using a shared mailbox or via Outlook where your colleague has delegate access to your calendar, Teams may assign them as the organizer.
• Meeting created from a Group or Channel: If the meeting was initiated within a Teams channel or group, the organizer role may default to the person who owns or initiated the group context.
• Outlook vs. Teams scheduling: Meetings created in Outlook - especially when using shared or delegated calendars - can sometimes behave differently than those created directly in Teams, leading to organizer discrepancies.
• Technical sync issue: Occasionally, a sync issue between Outlook and Teams may result in incorrect organizer assignment.

To better understand and narrow down the cause, could you please help confirm the following:  

1. Have you encountered this issue before?
2. Which platform you used to create the Teams meeting - was it directly in Microsoft Teams or through Outlook?

In the meantime, to help move things forward, you might find these steps useful:

1. Check delegate settings

• Review your Outlook and Teams delegate permissions to ensure meetings aren’t being created on your behalf.
• Use Teams directly: Create meetings directly in Teams rather than Outlook if you want to avoid organizer confusion.

2. Assign co-organizers

You can add up to 10 co-organizers to help manage the meeting. Co-organizers have similar permissions to the organizer but cannot change the organizer name or ownership.

• Open the meeting in your Teams calendar.
• Click Edit > Meeting options.
• Under Roles > Choose co-organizers, select the appropriate attendees that you want
• Click Save.

3. Cancel and recreate the meeting (recommended for transferring ownership)

• Cancel the original meeting
• Schedule a new meeting using the correct organizer’s account.
• Invite all original participants to the new meeting.
• You can add a note such as: “This meeting replaces the previous invite by ....” to avoid confusion
• If you're unable to officially cancel the original meeting, please notify participants to manually remove it from their calendars and accept the new invitation.

Please understand that our initial response does not always resolve the issue immediately. However, with your help and more detailed information, we can work together to find a solution.  

I hope this information is helpful. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this.  

Thank you for your patience and your understanding. If you have any questions, please feel free to reach out.  

I'm looking forward to your reply.

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