move data up in a column

Question

how do I move data up a row in a column when there is a blank field mid column

Answer 1

To move data up in a column when there are blank fields, you can use a method in Excel that involves filling the blank cells with the values from the cells below them. Here’s how you can do it:

1. Select the Column: Click on the header of the column where you want to move the data up.
2. Go to the Home Tab: In the Excel ribbon, navigate to the Home tab.
3. Find the Fill Option: Look for the Editing group, and click on Find & Select.
4. Select Blanks: Choose Go To Special and select Blanks. This will highlight all the blank cells in the selected column.
5. Fill Up: With the blank cells selected, type = and then press the up arrow key to reference the cell above. After that, press Ctrl + Enter. This will fill all the selected blank cells with the value from the cell above.

This method effectively moves the data up, filling in the blanks with the values from the cells below them.

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References:

• Fill a Value Down into Blank Cells in a Column

Answer 2

Hi @Jerry Kots,

Thank you for posting your question in the Microsoft Q&A forum.

Here are some options you can try move data up in a column when there are blank cells:

1/ Use Excel’s Built-In “Go To Special”:

• Select the column that contains blanks.
• Press Ctrl + G (or go to Home > Find & Select > Go To Special).
  
• Choose Blanks and click OK.
  
• Right-click any selected blank cell and choose Delete.
• In the dialog, select Shift cells up and click OK. This will move all non-blank cells upward and remove gaps.
  

2/ Sort to Remove Blanks:

• Select the entire column (or the range).
• Go to Data > Sort.
  
• Sort A to Z or Smallest to Largest.
  
• Blanks will move to the bottom, effectively shifting data up.

3/ Use a Formula:

If you want a clean list without blanks in another column:

=FILTER(A:A, A:A<>"")

This formula (available in Microsoft 365) creates a spill range of all non-blank values from column A.

You can see: FILTER function

I hope this information is helpful. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this.   

Thank you for your patience and your understanding. If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

I look forward to your thoughts on this.

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Answer 3

To move data up in a column when there are blank cells in Excel, you can follow these steps: 1. Select the column with the data. 2. Press Ctrl + G to open the Go To dialog, then click on Special. 3. Choose Blanks and click OK. This will select all blank cells in the column. 4. Right-click one of the selected blank cells and choose Delete. 5. In the Delete dialog, select Shift cells up and click OK. This will move all non-blank cells up and remove the gaps.