How to save files from Sharepoint folder to local desktop?

Question

I have multiple files in a SharePoint folder which I wisht to save to my local desktop. If possible I would like to create a flow which automatically saves any file added to that folder to my local desktop.

Answer 1

To save files from a SharePoint folder to your local desktop, you can use the OneDrive sync client. Here’s how to do it:

1. Navigate to the SharePoint site where your folder is located.
2. Go to the top-level document directory for the files you want to sync.
3. Click on the Sync button on the top of the SharePoint ribbon.
4. A prompt will appear asking if you want to open Microsoft OneDrive; select Open.
5. Verify that the SharePoint files are synchronizing to your local drive by checking the OneDrive icon in the taskbar.
6. You can manage the sync settings by right-clicking on the SharePoint folder in File Explorer and selecting Free up space to keep files online and download them only as needed.

For automating the process of saving any new files added to that folder, you can create a flow using Power Automate:

• Use the SharePoint connector to trigger the flow whenever a file is created or modified in the specified SharePoint folder.
• Add actions to copy that file to your local desktop or another designated folder.

This setup will ensure that any new files added to the SharePoint folder are automatically saved to your local desktop.

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References:

• Configure Windows 10/11 Pro or Enterprise on Surface Hub 2S
• Use SharePoint Connector in Power Automate for desktop

Answer 2

Dear @K G,

Thank you for posting your question in the Microsoft Q&A forum.   

I understand that you want to download multiple files from a SharePoint folder to your local desktop. 

You can download multiple files from a SharePoint folder by syncing with OneDrive or using an advanced approach with Power Automate. 

Here is some information that will help clarify your question: 

Option 1: Sync via OneDrive  

In your SharePoint document library, navigate to the folder you want to sync. 

Click Sync in the toolbar. 

Your browser may prompt you to open OneDrive, click Open. 

Sign in to OneDrive (if asked) and wait for the sync to complete. 

In File Explorer, the synced SharePoint folder appears under your work account. Now you can open, save, and work with files locally. 

You can right-click files or folders and select "Always keep on this device" or "Free up space", utilizing OneDrive’s Files On‑Demand feature. 

For a more in-depth explanation, please see this article: Sync SharePoint files and folders - Microsoft Support 

Option 2: Automate with Power Automate  

If you’d like to create an automated flow that saves new files from SharePoint to your desktop, this requires Power Automate. Since this is a specialized topic, we recommend posting your question in the Microsoft Power Automate Community. This forum is dedicated to Power Automate and will connect you with experts and partners who can provide accurate guidance and best practices. 

Apologies for redirecting you to a different community as the members of the posted category focus on users with Microsoft 365 concern and have limited knowledge about Power Automate, so to get a quick and better assistance, we redirect you in the correct way. 

As community moderators, we kindly ask for your understanding that our access to internal development details is limited. Our primary role is to guide users toward the appropriate resources and support channels. While we may not have visibility into performing deeper backend analysis, we’ll continue doing our best to support you within the scope of our responsibilities.  

I hope this information is helpful. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this.    

Thank you for your patience and understanding. If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you. 

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