New Members in Group Calendar

Question

New Members in Group Calendar

Henry Lee 20

Hello,

New members can't seem to see the meetings/events created for all members of the group calendar before they joined. Is there a way to invite new members to these meetings automatically or do they need to be manually invited to each one?

Thank you!

Christopher365 0 Reputation points

2026-02-16T23:25:21.1166667+00:00

Upvote this issue here:

https://feedbackportal.microsoft.com/feedback/idea/8172990e-4066-f011-95f3-7c1e52d941f8#comments

Answer accepted by question author

Jade Ng 15,045 Microsoft External Staff Moderator

Dear @Henry Lee,

Good day. Thank you for posting your question in the Microsoft Q&A forum!

I sincerely apologize for the inconvenience you’ve experienced. I truly appreciate your patience during this time and thank you for bearing with us. Based on your description, I understand that you're running into an issue with new members not seeing past events in the group calendar.

In this case, please kindly allow me to provide some information:

There’s no automatic back‑invite for events that existed before someone joined the group. New members get permissions to the shared resources (including the group calendar) when they’re added to the group, but they aren’t retroactively added as attendees to past or already‑scheduled meetings. You’ll need to update the meetings (manually or with automation) so they receive invitations, and the events appear on their personal calendars

For reference:

Use a Group calendar in Outlook to schedule and edit events

Administrator guide to Microsoft 365 Groups in Outlook

Regarding your inquiry, I sincerely recommend you go to Feedback community to vote this similar feedback: (find out similar feedback, if not provide the feedback forum link Ideas · Community. Our product team is in charge of the site, and they constantly check customer reviews and feedback. The higher votes, the more attention the related team will pay on. And a lot of the features are developed and improved based on customer feedback.

Please notice and accept my apologies that as moderators in the community, we are not supported for the product design and have limited resources for the advanced info for Microsoft products. To help you send your feedback and requirement to the related development team, we have redirected you to the correct path.

As I have already reported to the product team, if any updates or announcements are made regarding this feature, I will make sure to share them with you as soon as possible.

Note: Please reassured that you are not alone, I’ll continue to monitor this case and will reach out to you with any new updates as soon as possible.

In the meantime, if you see my replies bring helpful information, please kindly accept it as an answer and vote it up by your original account, which raised this question. Once marked, it will automatically pin to top. As other users will also search information in this community, your valuable vote up will definitely also help other users who have similar queries easily to find the correct channel and useful information more quickly.

If you have any further questions or need clarification, please feel free to reach out. I'm looking forward to hearing from you.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

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Henry Lee 20 Reputation points

2025-11-25T16:08:58.2166667+00:00

Thank you for the quick response! I hope this feature can be added in the future.
Jade Ng 15,045 Reputation points Microsoft External Staff Moderator

2025-11-26T02:10:11.5833333+00:00

Dear @Henry Lee,

Thank you for your response!

I truly appreciate your suggestion and hope this feature can be added in the near future. Once again, thank you for sharing your input, it helps us improve and deliver better solutions.
Cris365 0 Reputation points

2026-02-16T22:49:38.09+00:00

What are the automations that can automatically update a meeting to add new members of a group? (and possibly also remove members no longer in a group)?
Ideally the meeting update can be run without having to send an email to everyone already in a meeting.

Consider the situation of a VP or Director level group in a large company, with 100s of people invited to a meeting, the personnel might change weekly. Dynamic group invites to meetings feature absolutely should be enabled in Outlook. Google Calendar does this just fine. Should I encourage my organization to use Google Calendar instead?

And when a meeting invite list changes, there should be an option so that only the people added or removed be notified. Not 100+ emails sent every time.
Jade Ng 15,045 Reputation points Microsoft External Staff Moderator

2026-02-17T06:58:08.9733333+00:00

Dear @Cris365,
At the moment, Outlook does not fully support dynamic group-based meeting invites that automatically add or remove members without notifying all existing attendees. I understand this can be disruptive in scenarios like the meetings with hundreds of participants.

As a workaround to reduce the impact, we recommend creating a Microsoft 365 Group in the Microsoft 365 admin center and inviting that group to the meeting instead of individual users. By managing membership at the group level, you can update participants without repeatedly editing the meeting attendee list, which helps minimize unnecessary notifications and administrative overhead.

Additionally, I strongly encourage you to submit feedback through the official Microsoft feedback channels (as mentioned earlier). Feedback like yours is essential to help the product team prioritize improvements such as dynamic group invites and more granular notification controls when attendee lists change.

I truly appreciate your patience and your thoughtful suggestions, and I apologize again for the inconvenience.

1 additional answer

Your answer

Christopher365 0 Reputation points

2026-02-16T23:25:21.1166667+00:00

Upvote this issue here:

https://feedbackportal.microsoft.com/feedback/idea/8172990e-4066-f011-95f3-7c1e52d941f8#comments
Henry Lee 20 Reputation points

2025-11-25T16:08:58.2166667+00:00

Thank you for the quick response! I hope this feature can be added in the future.
Jade Ng 15,045 Reputation points Microsoft External Staff Moderator

2025-11-26T02:10:11.5833333+00:00

Dear @Henry Lee,

Thank you for your response!

I truly appreciate your suggestion and hope this feature can be added in the near future. Once again, thank you for sharing your input, it helps us improve and deliver better solutions.
Cris365 0 Reputation points

2026-02-16T22:49:38.09+00:00

What are the automations that can automatically update a meeting to add new members of a group? (and possibly also remove members no longer in a group)?
Ideally the meeting update can be run without having to send an email to everyone already in a meeting.

Consider the situation of a VP or Director level group in a large company, with 100s of people invited to a meeting, the personnel might change weekly. Dynamic group invites to meetings feature absolutely should be enabled in Outlook. Google Calendar does this just fine. Should I encourage my organization to use Google Calendar instead?

And when a meeting invite list changes, there should be an option so that only the people added or removed be notified. Not 100+ emails sent every time.
Jade Ng 15,045 Reputation points Microsoft External Staff Moderator

2026-02-17T06:58:08.9733333+00:00

Dear @Cris365,
At the moment, Outlook does not fully support dynamic group-based meeting invites that automatically add or remove members without notifying all existing attendees. I understand this can be disruptive in scenarios like the meetings with hundreds of participants.

As a workaround to reduce the impact, we recommend creating a Microsoft 365 Group in the Microsoft 365 admin center and inviting that group to the meeting instead of individual users. By managing membership at the group level, you can update participants without repeatedly editing the meeting attendee list, which helps minimize unnecessary notifications and administrative overhead.

Additionally, I strongly encourage you to submit feedback through the official Microsoft feedback channels (as mentioned earlier). Feedback like yours is essential to help the product team prioritize improvements such as dynamic group invites and more granular notification controls when attendee lists change.

I truly appreciate your patience and your thoughtful suggestions, and I apologize again for the inconvenience.

Answer 1

New members of a Microsoft 365 group calendar will not automatically see meetings or events that were created before they joined the group. Unfortunately, there is no built-in feature to automatically invite new members to past meetings. Each new member would need to be manually invited to those meetings to gain access to them.

If you want to ensure that new members are aware of past events, you might consider sending them a summary or details of the meetings they missed, or manually inviting them to those events if necessary.