Could SharePoint applications and process automation outside the organization process servers

Question

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Answer 1

SharePoint applications and process automation can indeed extend beyond the organization's internal servers. With tools like Power Automate, you can automate business processes that integrate with various external applications and services. Power Automate allows users to create workflows that can connect SharePoint with third-party systems, facilitating data exchange and process automation across different environments.

Additionally, Azure Logic Apps also provide capabilities for building automated workflows that integrate apps and data across cloud services and on-premises systems. This means that SharePoint can interact with external systems, enabling a more seamless integration of business processes.

However, to utilize these features effectively, especially in hybrid environments, proper licensing and setup are required, such as using the On-Premises Data Gateway for Power Automate with SharePoint Server.

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References:

• Business apps and business process automation
• Workflow in SharePoint Server
• Get started with workflows in SharePoint

Answer 2

Hi Hassan Mohamed

Thank you for reaching out to Microsoft Q&A forum

Based on your description, I understand that you want to know whether SharePoint applications can automate processes outside the organization, specifically involving external servers or systems.

Based on my research, SharePoint is not limited to internal workflows. With modern capabilities such as Power Automate, Azure Logic Apps, and hybrid configurations, SharePoint can securely integrate and automate processes across external systems. For example, you can create flows that trigger from SharePoint events and perform actions on external servers using connectors like SFTP, Salesforce, or custom APIs. For on-premises resources, the On-Premises Data Gateway enables secure connectivity between SharePoint Online and internal servers. These integrations allow scenarios such as syncing CRM data, automating file transfers from external servers, or building external-facing portals for partners.

However, it’s important to consider licensing requirements (Power Automate Premium for advanced connectors), security policies (Data Loss Prevention), and performance optimizations for high-volume operations.

You can read here for more information:

1. SharePoint Connector
2. What is an on-premises data gateway?
3. What is Azure Logic Apps?

Hope this clears things up, let me know if you have more details

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