Teams Meeting Toggle in Calendar

Question

Teams Meeting Toggle in Calendar

Luke Andrew (Admin) 5

When creating a new meeting in the 365, the Teams meeting toggle option does not appear. This occurs in the local apps in Teams and Outlook, as well as in the online versions.

The outlook add-in on Teams admin centre for meeting policies in enabled. The user has full E5 and nothing with their account has changed.

This is only affecting one user.

TIA.

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Answer 1

Henry-N 16,325 Microsoft External Staff Moderator

Hi @Luke Andrew (Admin),

Thank you for posting your question in the Microsoft Q&A forum.

Regarding the issue where a user in your organization is missing the Teams meeting toggle option, I’d like to ask a few quick questions to better understand the situation and assist you effectively:

Have you checked in the Microsoft 365 Admin Center to confirm that the user has been assigned a Microsoft Teams Enterprise license?
Could you verify the version of Microsoft Teams and Outlook the user is currently using?
Has the user’s meeting policy been overridden by a per-user policy assignment?
Is this the option you are referring to?

Important Checks

Please ensure the following settings are enabled in Meeting Policies within the Teams Admin Center:

Allow scheduling private meetings
Allow Meet Now
Allow Outlook add-in

User's image

After making changes, please allow up to 24 hours for the policy updates to take effect.

If I’ve misunderstood anything, please feel free to correct me. I want to make sure I fully understand your situation so I can provide the best support.

Thank you again for your time and understanding. While my initial response may not resolve the issue immediately, I’d like to gather more details about your situation so I can assist you more effectively.

I really appreciate your patience, and I’m here to help. Looking forward to your response.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

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Henry-N 16,325 Reputation points Microsoft External Staff Moderator

2025-12-17T14:30:21.0266667+00:00

Hi @Luke Andrew (Admin),
I hope you're doing well. I just wanted to follow up and see if you’ve had a chance to review my previous reply. If possible, it would be incredibly helpful if you could share a bit more detailed update of the issue. Thank you so much for your cooperation we truly appreciate your time and effort. Looking forward to hearing from you soon.
Luke Andrew (Admin) 5 Reputation points

2025-12-19T14:42:27.5533333+00:00

Hi @Henry-N The user doesn't need a Team enterprise license as all users have the e5 license with teams. This is the same for all users in our org and only 1 user having this problem.

Both teams and outlook are using the latest version on W11.

There are no teams admin centre policies blocking this. The only policy applied it the default which allows everything.

The toggle in the screenshot is yes, what I am referring to.
Henry-N 16,325 Reputation points Microsoft External Staff Moderator

2025-12-23T06:45:31.85+00:00

Hi @Luke Andrew (Admin),

Thank you for your patience, and I apologize for the delay in getting back to you.

Could you please check the user’s Outlook settings and confirm whether the following option is enabled?

I apologize for asking multiple questions, but gathering these details will help me better understand the situation and provide the most effective assistance

Thank you again for your time and understanding. I really appreciate your patience, and I’m here to help. Looking forward to your response!
Henry-N 16,325 Reputation points Microsoft External Staff Moderator

2026-01-03T15:19:00.44+00:00

Hi @Luke Andrew (Admin),
I hope you're doing well. I just wanted to follow up and see if you’ve had a chance to review my previous reply. If possible, it would be incredibly helpful if you could share a bit more detailed update of the issue. Thank you so much for your cooperation we truly appreciate your time and effort. Looking forward to hearing from you soon.