How can I export one or more files or folders from New Outlook to a .pst file?

Question

How can I export a single message, a group of messages, a single folder, or a group of folders to either a .csv or a .pst file in New Outlook as I could in Outlook Classic?

Answer 1

Currently, New Outlook does not support exporting files or folders directly to a .pst file as Classic Outlook does. The functionality for exporting data, such as a single message, a group of messages, or folders, is limited in New Outlook. Here are some important points to consider:

1. PST File Management: The only supported way to control or restrict access to PST files in New Outlook is through the OwaMailboxPolicy OutlookDataFile parameter. Administrators should set this policy to allow users to manage PST files effectively.
2. Exporting Data: If you need to export mailbox data to a .pst file, you will typically need to use the Exchange Management Shell with the MailboxExportRequest cmdlet. This method allows you to export data from mailboxes to .pst files, but it is not directly available through the New Outlook interface.
3. Alternatives: If you require the ability to export specific messages or folders, consider using Classic Outlook, which provides these features. Alternatively, you can synchronize your data with Microsoft Exchange Server, which allows access to your mailbox data across different clients.
4. Limitations: Be aware that New Outlook may have more restrictive behavior regarding PST files due to its reliance on classic Outlook's MAPI components. Therefore, if you intend to manage PST files, ensure that the relevant policies are correctly configured to avoid conflicts.

In summary, for exporting data to .pst files, you may need to rely on Classic Outlook or use Exchange PowerShell commands, as New Outlook does not currently offer this functionality directly.

Answer 2

Hi @Forrest R Frank 

Welcome to the Microsoft Q&A forum.    

Thank you so much for reaching out and sharing your concern about exporting messages and folders in New Outlook. I completely understand how important this feature is for managing your data, and I truly appreciate you taking the time to clarify your needs. 

Currently, New Outlook does not support exporting individual messages, groups of messages, or folders directly to .pst or .csv files as Classic Outlook does. However, there are a few options you can consider: 

However, here are your best options: 

1/ Continue using Classic Outlook for now 

If exporting is critical, Classic Outlook still offers full export capabilities via File > Open & Export > Import/Export. 

If available, you may switch back to Outlook Classic, where the disable option still exists.  

• Look for the “New Outlook” toggle at the top-right corner of the Outlook window.   
• Turn it off to revert to the classic version.   
• If prompted with feedback, scroll down and click “Skip Feedback”.   
• Outlook will restart in classic mode.   

If the toggle is missing, you can find under the Help tab and selecting Go to classic Outlook   

2/ Upcoming feature in New Outlook 

• Microsoft is actively working on adding export functionality to New Outlook. Soon, you’ll be able to export mailboxes or folders to .pst files, including scheduled exports.  
• Here’s a resource that provides more insight: New Microsoft Outlook for Windows: Export from mailbox to PST - M365 Admin 

Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link  

For more information, please refer to the following link: 

• Export emails, contacts, and calendar items to Outlook using a .pst file - Microsoft Support 
• Open and find items in an Outlook Data File (.pst) - Microsoft Support 

As community moderators, we unfortunately do not have the ability to directly modify or disable features within Outlook. However, we strongly encourage you to submit your feedback directly through Microsoft Feedback Portal. This ensures that your concerns are seen by the engineering team, who can evaluate and improve the process to avoid causing further inconvenience to users.      

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We truly appreciate your feature suggestion for better experience. We’ll continue to monitor feedback and share updates as they become available.     

We sincerely apologize once again for the inconvenience you’ve experienced, and we truly appreciate your continued support and engagement with Microsoft.      

Warm wishes to you and your family for a delightful Christmas and a prosperous New Year. 

   

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