How i can get List of attendees after meeting ends on Microsoft Teams

Question

How i can get List of attendees after meeting ends on Microsoft Teams

Answer 1

Hi @Evans Dave, 

Thank you for posting your question in the Microsoft Q&A forum.  

Based on the details you shared, I understand you would like to download the list of attendees after your Microsoft Teams meeting has ended. I truly understand how important this is for accurate follow up and reporting, and I appreciate the time and effort you have already taken to look for this information. 

This can happen because the attendance report is only available when attendance reporting is enabled for the meeting, and it is typically accessible to the organizer or co-organizer. In addition, the report may take a few minutes to appear after the meeting ends, since Teams needs time to generate the final attendance details. Finally, some organizations apply meeting policies that limit attendance reporting, which can prevent the Attendance option from showing even when the meeting has already ended. 

Below are some alternative steps designed to address your situation effectively: 

1/ Download the report from the meeting chat 

• Open Microsoft Teams and select Chat.
• Open the chat thread for the completed meeting. 
• Select the Attendance tab, then choose Download to save the report as a .csv file. 

2/ Download the report from the meeting in Calendar 

• In Teams, select Calendar and open the past meeting. 
• Locate Tracking, then select Download to export the report as a .csv file. 

3/ If the Attendance option is missing, confirm settings and policy for future meetings 

• In Teams Calendar, open the meeting you scheduled and select Meeting options. 
• Turn on Allow attendance report (or Attendance and engagement report), then Save. 

• If the option is missing or disabled, contact your Teams admin to enable it in Teams admin center under Meetings > Meeting policies for your user policy. 

For your information: Manage meeting attendance reports in Microsoft Teams - Microsoft Support 

I hope this information is helpful. Please follow these steps and let me know if it works for you. If you have any updates regarding the issue, please feel free to share them with me.       

Thank you for your patience and your understanding. I look forward to continuing the conversation.  

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Answer 2

To get a list of attendees after a meeting ends in Microsoft Teams, you can utilize the attendance report feature. Here’s how you can access it:

1. After the Meeting Ends: Once the meeting is concluded, an attendance report is generated automatically.
2. Accessing the Report: Organizers can view and download the attendance report under the Attendance tab of the meeting invite. Additionally, it can be accessed through the meeting or event's chat.
3. Using Microsoft Graph API: If you are developing an application, you can retrieve the attendance reports programmatically using the Microsoft Graph API. You can use the following endpoint:
   • GET /me/onlineMeetings/{meetingId}/attendanceReports
     This will give you the attendance report for the specified meeting.

For more detailed information on how to manage attendance reports, refer to the documentation provided by Microsoft.