Sharing Teams Recordings

Question

Hello Friends,

I have a couple Teams meetings scheduled in the upcoming future. The meeting is between me and one other individual. The meeting will be recorded. I have cc'd an individual that will be responsible for editing the Teams recording. This individual will not be attending the meeting.

How do I go about making sure the individual I have cc'd will get the recording as well? What settings do I need to have?

Answer 1

Hi @Eric,

Welcome to Microsoft Q&A forum.  

Thank you for reaching out with your question about sharing Teams meeting recordings. I understand you want to ensure the individual you’ve cc’d - who won’t be attending the meeting - can still access and edit the recording afterward.

Since your meeting is a 1:1 call (not hosted within a Teams channel), the recording will automatically save to the organizer’s OneDrive under My files > Recordings. If the meeting were held in a Teams channel, the recording would instead save to that team’s SharePoint site under Files > Recordings.

Reference: Teams meeting recording and transcript storage and permissions in OneDrive and SharePoint.

Here are a couple of options to ensure your editor receives the recording:

A/ Add your editor to the meeting invite

1. Even if they won’t join, adding them to the meeting invitation will automatically grant them view access to the recording (for internal users).
2. After the meeting, you can upgrade their permissions so they can edit the file:

• Open OneDrive (web or the OneDrive app in Teams)
• Go to My files > Recordings and select the meeting video
• Click Share
• Choose People you choose (or your org’s default)
• Enter the editor’s name/email
• Change their permissions to Can edit
• Click Send.

Alternative: Select the file > Manage access > Grant access > enter their name >choose Can edit.

B. Share the file directly from OneDrive with edit permissions

You can also manually share the file after the meeting:

• Go to OneDrive > My files > Recordings
• Select the recording
• Click Share
• Add your editor’s email
• Set their permission to Can edit
• Send the link

This works for internal users, and for external users as long as your tenant allows external sharing.

 

I hope this information helps. Please try the steps and let me know whether they resolve the issue. If the problem persists, we can work together to find a solution.  

As other users will also search for information in this community, your vote can significantly help those with similar inquiries quickly locate the most relevant resources. 

Thank you for your kindness and for contributing to the forum.   

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Answer 2

To ensure that the individual you have cc'd receives the recording of your Teams meeting, you need to consider the following:

1. Recording Permissions: The recording will be saved to your OneDrive account since you are the organizer. By default, only the organizer has full permissions to the recording. Co-organizers and the organizer can edit and share the recording, while other participants from the same organization will have read access.
2. Sharing the Recording: After the meeting concludes and the recording is available, you will need to manually share the recording with the individual responsible for editing. You can do this by navigating to the recording in your OneDrive, selecting it, and using the share option to grant them access.
3. External Participants: If the individual you cc'd is from outside your organization, they will not have access to the recording unless you explicitly share it with them.
4. Settings: Ensure that your meeting options allow for recording and that you communicate with the individual about how and when they will receive access to the recording after the meeting.

By following these steps, you can ensure that the individual responsible for editing the recording will have access to it after the meeting.

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References:

• Teams meeting recording and transcript storage and permissions in OneDrive and SharePoint
• Manage Microsoft Teams meeting recording and transcription options for sensitive meetings