how to add rules to new outlook

Question

how to add rules to incomeing email in

new outlook

Answer 1

Hi David Walzak,

Welcome to the Microsoft Q&A forum.

From your description, you’re looking to add rules for incoming emails in the new Outlook for Windows, and I understand this can be confusing.

Regarding the Q&A Assist answer above: the general idea of using rules is correct, but the steps provided apply to classic Outlook for Windows, not the new Outlook for Windows. In the new Outlook, the “Rules and Alerts” dialog and File tab mentioned in that answer are not available.

Please try the following steps, which apply specifically to the new Outlook for Windows:

1. Open new Outlook for Windows.
2. Select the Settings (gear icon) in the top‑right corner.
3. Go to Mail, then select Rules.
4. Select Add new rule.
5. Enter a rule name, choose the conditions (for example, from a specific sender), and select the action you want Outlook to take.
6. Save the rule.

These steps are documented in the official Microsoft Support article here: Manage email messages by using rules in Outlook - Microsoft Support 

If you notice any specific message or limitation when creating a rule, feel free to share the details so the guidance can be refined further.

I hope this clarifies how to add rules in the new Outlook for Windows.

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Answer 2

To add rules for incoming emails in the new Outlook for Windows, follow these steps:

1. Open the new Outlook for Windows.
2. Go to the File tab.
3. Click on Manage Rules & Alerts.
4. In the Rules and Alerts dialog box, click on New Rule.
5. Choose a template or start from a blank rule to specify the conditions for your incoming emails.
6. Follow the prompts to set the actions that you want to apply to the emails that meet your criteria.
7. Complete the rule setup and save it.

This process allows you to manage how incoming emails are handled based on the rules you create.