Saving Outlook emails

Question

How can I save several emails as separate pdf documents including email attachments all at once?

Answer 1

Hi Brian Gilbert,

Welcome to Microsoft Q&A Forum! 

Have a good day and I hope you're doing well! 

I completely understand your workflow here. Archiving multiple emails individually while keeping their attachments intact is a very standard requirement for business users. 

However, to be completely honest, based on my research, Classic Outlook does not natively support batch saving emails as PDFs with clickable/embedded attachments.  If you use the standard "Microsoft Print to PDF" feature, it will flatten the document meaning the attachments will only appear as text/icons and cannot be opened from the PDF. 

Since your priority is to save them as separate documents and ensure the attachments remain accessible, the best native solution without buying third-party software is saving them as Outlook Message format (.msg). 

Here is how to do it efficiently: 

1. Create a new folder on your Desktop or File Explorer (e.g., "Project Emails"). 
2. In Outlook, select all the emails you want to save (Ctrl + Click or Shift + Click). 
3. Simply drag and drop the selected emails directly from Outlook into that folder. 

It creates a separate file for each email. Unlike PDF printing, this preserves the attachments inside the file (you can open the .msg file later and still download/open the attachments). 

Hope this workaround helps! If you have any concerns, questions, or if I misunderstood anything, please feel free to reach out anytime. 

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