How do I make the Copilot button visible in a Teams meeting I organised

Question

The Copilot button is not visible in my Teams meetings. I can't use copilot features like taking meeting minutes. Transcript work but not copilot analyse of the transcript.

Answer 1

Hello @Hagdahl, Karl-Henrik,  

Good day! I hope you are doing well. 

Let me explain what you need to use Copilot in Teams meetings and how to switch it on. 

To access Copilot features during a Teams meeting, please ensure the following: 

1. The meeting must be hosted inside your organization.  

• Copilot won’t work in meetings hosted outside your tenant. 

2. Your organization’s policies must allow Copilot 

• Meeting organizers control whether participants can use Copilot. 
• If your admin has restricted Copilot via policy, the Copilot button will not appear. 

3. The meeting organizer must configure the “Allow Copilot and Facilitator” setting 

Organizers can choose from: 

• During and after the meeting 
• Only during the meeting 
• Off (disables Copilot, recording, and transcription) 

4. Transcription must be turned on to use Copilot after the meeting 

Copilot can turn on without transcription, but you must have live transcription enabled to: 

• Ask Copilot questions after the meeting 
• Access Copilot conversation history 

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To Turn On Copilot in a Teams Meeting 

1. Before the meeting 

• Open your meeting invite in Teams. 
• Select Online meeting options. 
• Under Copilot and other AI, choose one of the following: 
  • During and after the meeting 
  • Only during the meeting 
  
• Save your changes.   

2. During the meeting 

• Join the meeting as the organizer. 
• In the meeting controls, select Copilot. 
• If prompted, confirm starting transcription (required for full Copilot functionality). 
• Copilot will begin providing insights and allow you to ask questions in real time. 

3. After the meeting 

If transcription was active, you can continue using Copilot from: 

• The meeting chat 
• The Recap tab 

For more details, please refer to Use Copilot in Microsoft Teams meetings - Microsoft Support 

If the issue still persists, please ask your IT admin to review your organization's Teams policies in the Teams admin center by following this instruction Manage Teams with policies - Microsoft Teams | Microsoft Learn 

I hope this helps you get Copilot working in your meetings! If you have any other questions, feel free to ask. 

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Answer 2

To make the Copilot button visible and usable in Teams meetings that are organized, the following areas must be checked and configured by the admin and by the organizer.

1. Confirm Copilot is allowed in the meeting policy

• An admin must configure the Teams meeting policy using PowerShell CsTeamsMeetingPolicy:
  • To allow Copilot only during the meeting:

        Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot Enabled
    

  • To allow Copilot during and after the meeting (with transcript) and let organizers change it:

        Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot EnabledWithTranscriptDefaultOn
    

  • If the policy is set to -Copilot Disabled, the Copilot button will not be available in meetings created under that policy.

2. Ensure transcription policy allows Copilot to work as expected Copilot in Teams meetings depends on the Recording & Transcription settings in the Teams admin center or the -AllowTranscription parameter on CsTeamsMeetingPolicy.

The behavior is determined by the combination of the admin transcription policy and the organizer’s Copilot option in Meeting options:

• If admin transcription is On and organizer sets Copilot to During and after the meeting:
  • Once transcription is turned on in the meeting, licensed users can select the Copilot button and use it during and after the meeting.
• If admin transcription is Off and organizer sets Copilot to During and after the meeting:
  • Licensed users cannot interact with Copilot unless another participant with permission to transcribe turns on transcription.
• If organizer sets Copilot to Off:
  • Licensed users cannot interact with Copilot in Teams; no one can record or transcribe.

If transcription works but Copilot does not analyze the transcript, verify that:

• -AllowTranscription is enabled in the meeting policy applied to the organizer.
• The organizer’s Copilot option is not set to Off.

3. Check the organizer’s Meeting options for Copilot As the meeting organizer:
4. Open Teams and go to Calendar.
5. Select the scheduled meeting and choose Options > More options.
6. Scroll down to the Copilot section.
7. Choose one of:
   • Only during the meeting – Copilot is available live in the meeting, but there is no Copilot content in the Recap after the meeting unless someone turns on transcription/recording.
   • During and after the meeting – Copilot can use the transcript for analysis during and after the meeting (assuming transcription is allowed and turned on).
8. Save the changes.

If Copilot is set to Off here, the Copilot button will not appear and no one can record or transcribe.

4. Verify Copilot is not blocked at the app level If the Copilot button is missing across Teams (chats, channels, and meetings), the Teams admin may have blocked or not made the Copilot app available:

• In Teams Admin Center, the admin must ensure the Copilot app is Unblocked and Available to the affected users. If it is unblocked but not available to anyone, Copilot features in Teams can disappear even if they previously worked.
• Once the app is made available to the user group, the Copilot button and functionality in Teams meetings should return.

5. Confirm licensing and org policies If the Copilot button is still missing or inactive after the above:

• The admin must confirm that the organizer has a license that supports Microsoft 365 Copilot.
• The admin must ensure Copilot is not blocked by higher-level organizational policies.

After these checks and changes, schedule a new meeting (or re-open Meeting options for an existing one), ensure Copilot is set to Only during the meeting or During and after the meeting, start transcription in the meeting, and the Copilot button should appear so Copilot can analyze the transcript.

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References:

• I can't transcribe a meeting in Microsoft Teams
• Manage Microsoft 365 Copilot in Teams meetings and events
• Use Copilot without recording a Teams meeting
• Copilot is missing, disabled, or doesn't work correctly
• Copilot button missing & functionality missing in Teams since new version installed last week + Public Preview version today - Microsoft Q&A