Adding Appendix (which requires its own citations!) after endnote reference list

Question

Hi all!

As part of my research project I am using endnote cite-while-you-write for Word. However, I have two concerns:

• I need to add an appendix after the reference list (I do not want to add references after each section of my work (e.g. Intro, Methodology etc.)
• One table in my appendix contains many citations which do not appear within the main text, but I do need these to show in my reference list! (the table itself I can add in the main text if there is no other option, but I would much prefer it in the appendix)

Is there any advice you have regarding how to achieve this? My document has been fussy with endnote in the past let alone when trying to do the above.

Answer 1

Hi @E, 

I hope you are doing well.  

Thank you for reaching out, and for sharing the details of your setup. According to your description, both of your requirements can be achieved with a combination of EndNote's CWYW tools and a final formatting step.  

To do this, please follow these steps: 

Step 1: Structure the document 

• Organize the document in the following order during the writing phase:  
  • Introduction, Methodology, Results, Discussion, etc. 
  • Appendix (with the table containing citations) 
  • References (leave this heading in place; EndNote will generate the bibliography below it) 
• This order ensures that EndNote recognizes every citation in the document, including those inside the appendix table. 

Step 2: Insert citations in the main text 

• Place the cursor where a citation is needed in the main body (e.g., Introduction, Methodology). 
• Go to the Citation & Bibliography tab > click Insert Citation. 
• In the dialog, type the author name and details and click Insert. 
• Repeat for all citations in the main text. 

Step 3: Insert citations in the appendix table 

• Click inside a cell in the appendix table where a citation is needed. 
• Go to the Citation & Bibliography tab > click Insert Citation. 
• Search for and insert the reference just like in the main text. 
• Repeat for all citations in the table. This works for references that are unique to the appendix as well as references already cited in the main text. 

Step 4: Update the bibliography 

• In the References list, click Update Citations and Bibliography. 

• Expected result: 
  • A single bibliography appears under the "References" heading at the end of the document. 
  • All references from both the main text and the appendix table are included. 
  • No duplicate entries for references cited in both sections. 

Step 5: Convert to static text when the document is fully complete 

• Make sure all citations and content are finalized. No further changes should be needed. 
• Highlight the citation text, select the dropdown arrow > Convert citation to static text. This removes the link from text citations, turning them into static text. 

• Then, highlight the bibliography (the entire reference list under "References"). 
• Select the dropdown > Convert bibliography to static text. This removes the link from the reference list. 

Step 6: Rearrange the appendix in the static text copy 

• Select the entire Appendix section (heading, table, and all content). 
• Cut it (Ctrl + X). 
• Place the cursor after the last entry in the bibliography. 
• Press Ctrl + Enter to insert a page break. 
• Paste the appendix. 

I hope this information is helpful. Please follow the steps above and let me know if it works for you. If not, we can continue working together to resolve the issue.  

Thank you for your patience and understanding. If you have any questions or need additional assistance, please don’t hesitate to reach out so I can continue to support you. If you found the response useful, please consider marking it as accepted, as this may help other community members who are looking for similar guidance.  

I look forward to continuing the conversation.

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Answer 2

Word itself supports placing endnotes (or a bibliography) at the end of the document and then continuing with additional content such as an appendix. The key is how the notes and references are inserted and formatted.

1. Insert citations and notes for the appendix content
   • Place the cursor where the appendix table or text will eventually appear.
   • Use the EndNote Cite While You Write tools to insert citations there, just as in the main text.
   • If using Word’s own note system (for example, if the add-in is inserting endnotes), insert them via References > Insert Endnote; Word will keep the reference marks in the appendix and list the notes at the end of the document.
2. Ensure all cited sources appear in the reference list
   • EndNote CWYW will include in the reference list all sources that are cited anywhere in the document (including in the appendix), as long as the appendix content is part of the same Word document and the citations are inserted with CWYW.
   • If the appendix table is moved to the end of the document (after the reference list) and still contains CWYW fields, those citations will still be counted and formatted by EndNote.
3. Place the reference list before the appendix
   • Insert a page break where the main text ends.
   • Use EndNote CWYW to insert the reference list at that point.
   • Insert another page break after the reference list and type the appendix heading and content.
   • Word’s own endnotes (if used) are automatically listed at the end of the document; if the add-in uses endnotes, the notes will appear after the last content but the reference marks can still be in the appendix.
4. If the appendix must follow endnotes that are at the very end
   • If the add-in uses Word endnotes and they must remain at the absolute end, keep the appendix content in the main body and use Insert Endnote where needed. The reference marks will be in the appendix, but the notes themselves will still be at the end of the document, which is standard formatting.

For EndNote-specific layout control (for example, forcing references for uncited items or changing where EndNote prints the bibliography relative to sections), use EndNote’s own documentation and support, such as the “Cite While You Write” guidance from Clarivate.

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References:

• Insert footnotes and endnotes in Word
• Sample: Manage citations in a Word document using your Word add-in
• How do I get endnote cite while you write feature? - Microsoft Q&A