Staying with Company but moving positions

Question

I am an office manager that takes care of meetings and calendars for 11 people. I am leaving my current position and moving to a different department of the same company. My question is: is there a way to transfer the meetings I have set up to another person instead of having to have that said other person set up the meetings themselves so i can deleted them from my calendar.

Answer 1

Hi @LD, 

I hope you’re doing well. Thank you for reaching out, and I appreciate you sharing the details about your situation.  

Before we proceed, please note that this is a user-to-user community forum. As a moderator, I don’t have access to your Microsoft 365 tenant, your account, or your device to make changes directly. However, I’ll do my best to support you by sharing the appropriate resources and directing you to the right support channels. 

In Microsoft Outlook/Teams, the meeting “Organizer” is traditionally fixed to the person who originally created the meeting, so there isn’t usually a simple “transfer ownership” button in the client. 
However, there are practical ways to achieve a clean handoff, depending on what your company’s Microsoft 365 setup allows.  

If you are not a Microsoft 365/Exchange administrator, please contact your organization’s IT administrator, as some of the options below require admin permissions to perform. 

In case you do not know who is your IT admin, kindly refer to this article: How do I find my Microsoft 365 admin? - Microsoft Support  

Option 1: Your admin can transfers organizer using Exchange Online PowerShell 

If your organization uses Exchange Online (Microsoft 365) and your IT admin has access, they may be able to change the organizer of existing meetings or meeting series using the Invoke-ChangeMeetingOrganizer cmdlet. 
This is a newer feature, so it may not be fully rolled out to all tenants yet. Your IT admin can verify whether it’s available in your tenant; if it isn’t available yet, you may need to wait for rollout, and in the meantime you can consider Option 2 as a temporary workaround. 

The meeting/series can be transferred so the new owner becomes the organizer and can fully manage it going forward; internal attendees are typically updated silently (no re-accept needed), while external attendees may receive two messages (end old series + new invite) and will need to re-accept. 

Once confirmed available in your tenant, please share these details with your IT admin: 

• Your mailbox (current organizer) 
• The new organizer’s mailbox 
• Which meetings/recurring series need to be transferred 
• Whether there are external participants (so they can plan communications)  

Reference for IT Admin:  

• Invoke-ChangeMeetingOrganizer (ExchangePowerShell) | Microsoft Learn 
• Change meeting organizer via PowerShell cmdlet in Exchange Online - M365 Admin 

This link is shared by community members for your convenience. It points to a third-party site that is not managed or verified by Microsoft. We can’t guarantee the quality, safety, or suitability of any content or software found there. Please review carefully and make sure you understand any potential risks before using it. 

Option 2: If you're an end user, you can grant calendar access (delegate/edit) so someone else can manage meetings (without changing the organizer name) 

If organizer transfer isn’t available, a workaround you might consider is to let the new person manage your meetings by giving them calendar/delegate access in Outlook on the web (OWA).  

The organizer may still appear as you, even if someone else is managing it.  

• In OWA/New Outlook, go to Calendar > Share (Sharing and permissions) > enter new owner’s name/email > choose Can edit or Delegate > Share.  
• 
• New owner adds your calendar: Calendar > Add calendar > Add from directory > search your name > Add > then they can open your calendar, manage meeting details, and potentially send updates/cancellations from the mailbox depending on permissions and setup. 
• Alternatively, your IT Admin can also grant permissions using PowerShell: 

Add-MailboxFolderPermission -Identity ******@contoso.com:\Calendar -User ******@contoso.com -AccessRights Owner 

Additional guidance:  

• Share and access a calendar with edit or delegate permissions in Outlook - Microsoft Support 
• Open another person's Exchange Calendar - Microsoft Support 

Additionally, if needed, your IT team can also raise a support ticket with Microsoft Support through the Microsoft Admin Center for deeper investigation. They have access to backend configurations and can perform a more in-depth investigation. At the very least, they can provide the most effective workaround to ensure your experience remains smooth and secure.      

I hope this information is helpful. Should you have any further questions or need additional assistance, please feel free to share them in the comment below. I'm very happy to help. 

---

If the answer is helpful, please click "Accept Answer" and kindly upvote it.

Note: Follow the steps in our documentation to enable email notifications if you want to receive email notifications related to this topic.  

Answer 2

Meetings in Outlook cannot be “transferred” from one organizer to another. The organizer stays the same for an existing meeting, and once a meeting invitation has been sent, the calendar on which it was scheduled cannot be changed.

To hand off responsibility without recreating every meeting, use delegation and calendar sharing:

1. Share the calendar / assign delegate permissions so the new person can manage meetings on the current calendar.
   • In Outlook on the web, the calendar owner can share the calendar and grant edit or delegate permissions so someone else can manage it. As a delegate, that person can respond to meeting invitations and edit or cancel meetings on the owner’s behalf.
   • See: letting someone else manage a calendar and delegate access in Outlook and Outlook on the web.
2. The new person manages existing meetings on behalf of the current organizer.
   • As a delegate, the new person can open each meeting, make changes, or cancel it, and send updates “on behalf of” the original organizer.
   • The organizer shown on the meeting remains the original account, but the delegate effectively controls it.
3. For long‑term or critical recurring meetings, consider recreating them from the new person’s calendar.
   • This is the only way to truly change the organizer to the new person.

So existing meetings cannot be reassigned to another organizer, but delegate access and calendar sharing allow another person to manage and maintain them without recreating everything immediately.

---

References:

• Manage someone else's calendar in Outlook on the web
• Share calendars in Outlook on the web
• Introduction to the Outlook Calendar
• Share and access a calendar with edit or delegate permissions in Outlook