Native Forms for SharePoint Document Libraries

Question

Hello,

Can you advise the status of this roadmap item for SharePoint Document Library Form experience please? It was due to be rolled out in November 2025 but it's now June 2026 and there's been no update.

I can view the Forms button on my toolbar - but can you link a Form to an existing Document Library?

https://www.microsoft.com/en-US/microsoft-365/roadmap?id=489834

Answer 1

Hi @Mcintosh, Rebecca,

I can understand why this behavior is confusing and not quite what you expected.

Regarding your issue, I want to clarify a bit, what you’re seeing is how the feature with the current SharePoint Document Library Form works. When you create a form, it is always associated with a folder, and any files submitted through that form will be saved inside that folder, not at the library root.

As a workaround, you can still manage this manually:

• After files are submitted, go into the form’s folder
• Select the uploaded files
• Use "Move to" to move them to the document library root
• 
• For more details, please refer to: Move or copy files in SharePoint

At the moment, there isn’t an option to change this behavior or have the files go directly into the root of the document library. I completely understand how that can feel limiting, especially if your goal is to keep everything at a single level without additional folders. As Microsoft user it may be worth submitting this as feedback via the Ideas · Community platform, this allows others to see and upvote your suggestion and helps our product development team better understand user needs and prioritize improvements. The more voices they hear, the greater the chance we’ll see enhancements in future updates.

Please note that as forum moderators, we are not directly involved in product design decisions and do not have access to the development roadmap. However, we want to assure you that your feedback has been acknowledged and is truly valued.

I apologize for the inconvenience this have caused you and thank you for your understanding and feedback.

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Answer 2

The native structured document generation and form experience for SharePoint document libraries is available and can be used with existing libraries.

From the current documentation for "Generate structured documents in a SharePoint document library":

1. Forms are created from templates stored in a document library. Each form has a one-to-one mapping with a template in that library.
2. In an existing document library, the Forms button on the command bar shows all forms associated with that library.
3. From the Forms menu in that existing library, it is possible to:
   • Edit form – change configuration for an existing form.
   • Delete form – remove the form while preserving the underlying template.
   • Start or stop accepting responses – control availability of that form.
4. The form link is persistent for that library’s form/template. It can be shared via Teams, Outlook, SharePoint pages, or agents, and embedded on SharePoint site pages. Users submitting via that link generate documents into the associated document library.
5. After publishing a template, the form opens in SharePoint with a customization pane where field visibility, themes, and settings (notifications, one response per person, PDF generation, accept responses, closed message) can be configured for that library’s form.

In summary, the Forms experience is designed to work directly against a specific document library: templates live in the library, forms are managed via the Forms button in that library, and submissions generate documents into that same library.

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References:

• Generate structured documents in a SharePoint document library
• SharePoint in Office 365 Release Notes
• Customizing SharePoint
• SharePoint Framework roadmap