Consolidating actions/tasks from separate Loop lists into one automatically

Question

• How do I get individual task lists to feed into one overall task list (eg:  task list from a meeting be incorporated into one overall task list) when using Facilitator to record meetings and Loop/Planner to record actions relating to one project? 

Answer 1

Dear @BrownLi,

I understand that you would like action items created in separate meetings (via Facilitator/Collaborative Notes/Loop task lists) to automatically roll up into a single project task list in Planner.

At present, this is not supported natively. Each Loop task list or meeting task list creates and syncs with its own Planner plan (roster plan) rather than feeding tasks into an existing Planner plan. 

What you can do today:

• View assigned tasks in Planner ("My Tasks") or Microsoft To Do, where tasks assigned to you from multiple Loop task lists are aggregated into a single personal view.
• Embed an existing Planner plan in a Loop workspace/page and manage project tasks there, rather than creating separate meeting task lists. This helps keep project actions centralized. 
• If you need meeting actions to automatically flow into one master project plan, you will need a custom Power Automate solution. There is currently no built-in setting that directs Loop meeting tasks into an existing Planner plan. 

For reference, Microsoft documentation: Manage your tasks from Loop Task lists and Collaborative notes in Planner | Microsoft Support

While I would love to resolve this for you directly, our current forum focuses primarily on standard Microsoft 365 setup and queries. The Power Automate Community is staffed by specialized engineers and experts who deal specifically with flow expressions, aging logic, and connector errors every day. Posting there ensures you get the most precise solution and prevents any risk of misconfiguration.

You can join the discussion and post your query here: Microsoft Power Platform Community Forum Thread

I want to make sure you get back on track as quickly as possible. If you would like any help structuring your technical details or screenshots before you post there, please let me know. I am more than happy to assist you with the preparation.

I hope this will clarify the situation and the possible options.

---

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".   

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.