Email notifications

Question

I need to limit the amount of emails I am receiving. I have had a few people share their calendars with me in the last week and I am now receiving all notifications for their calendars. How can I keep my access to their calendars but not receive notifications?

Answer 1

Hi

Please try the steps below:

• Open Outlook.com Calendar in a browser.
• Select Settings in the upper-right corner, then select Calendar.
• Go to Shared calendars.
• Under Calendar updates, clear the check boxes for the shared calendars you no longer want email notifications from. This should stop update emails while keeping the calendars available to view.
• If the setting is not visible, try the same steps in another browser or an InPrivate/Incognito window, then check again in Outlook.com Calendar.
• If the emails still arrive after turning off the shared calendar update option, you can create an Outlook rule as a workaround to move those notification emails out of your Inbox:
  • Open one of the calendar notification emails.
  • Select More options.
  • Choose Rules or Create rule.
  • Move similar messages to a folder such as Calendar notifications, or to Deleted Items if you do not need to keep them.
  • If this is a work or school account instead of Outlook.com, please confirm that detail, because shared calendar notification settings may depend on your organization’s Microsoft 365 configuration.

Please tell me how it goes. If the problem persists, please reply with whether you are using Outlook.com, new Outlook for Windows, or a work/school Microsoft 365 account.

Please tell me how it goes. If the problem persists, please don’t hesitate to reply to this thread and I will be happy to help. Have a lovely day!  

If the answer is helpful, please click "Yes" and kindly upvote it. If you have extra questions about this answer, please click "Comment".   

Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Answer 2

In Outlook on the web or Outlook.com, shared calendar notifications can be controlled separately.

To stop getting email notifications for updates on calendars shared with you while keeping access to those calendars:

1. Open Outlook on the web or Outlook.com.
2. Go to View > View settings > Calendar > Shared calendars.
3. Under Shared calendars, select the account if more than one account is listed.
4. Under Calendar updates, clear or deselect the shared calendars that should no longer send email notifications.

This keeps the shared calendars available, but stops email notifications for updates from those selected shared calendars.

---

• Receive notifications from a shared calendar in Outlook