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How to share a SharePoint Online site with everyone including internal and external users.

Andy 1,346 Reputation points
2022-02-28T08:58:05.32+00:00

I want to share a SharePoint Online site with everyone including internal and external users, how to achieve it.

SharePoint
SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
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  1. Emily Du-MSFT 44,311 Reputation points Microsoft Vendor
    2022-03-01T07:28:11.493+00:00

    @Andy

    By default, you could share site with internal users. For sharing with external users, you should enable external sharing both in the tenant level and site level. Here're steps:

    1.Enable external sharing in the tenant level. Go to SharePoint admin center -> Polices -> Sharing -> Set Anyone in the Content can be shared with section.

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    2.Enable external sharing in the tenant site level. Go to SharePoint admin center -> Sites -> Active sites -> Select the site -> Sharing -> Set Anyone in the External shaing.

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    3.Go to Site permissions -> Add members -> Share site only.

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  1. Sreeju Nair 12,176 Reputation points
    2022-02-28T11:17:09.853+00:00

    Internal Sharing - is available in SharePoint, but the external sharing needs to be configured for your organization. For external sharing first you need to make sure External Sharing is enabled for your organization. Refer the following URL for more details.

    https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off
    https://learn.microsoft.com/en-us/microsoft-365/solutions/collaborate-in-site?view=o365-worldwide

    You can limit the sharing features (Be noted that you can not disable the internal sharing entirely), for e.g. you can restrict only site owners to share the site. See the available limits in Sharing in SharePoint online below

    https://learn.microsoft.com/en-us/microsoft-365/solutions/microsoft-365-limit-sharing?view=o365-worldwide

    In general you may read the following article to understand more about secured collaboration from the below article.
    https://learn.microsoft.com/en-us/microsoft-365/solutions/setup-secure-collaboration-with-teams?view=o365-worldwide

    Hope this helps

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