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France e-reporting (electronic reporting of transactions)

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France e-reporting (transmission des données de transaction) is part of the French continuous transaction control (Réforme de la facturation électronique) reform that requires companies to report specific business transactions to the French tax authorities through an approved intermediary platform. In Dynamics 365 Finance, the France e-reporting feature enables organizations to:

  • Collect required transaction data from Finance documents
  • Transform data into the French-compliant formats by using Electronic reporting (ER)

This feature complements electronic invoicing (e-invoicing) requirements and relies on the same core concepts, including registration identifiers and establishment-based reporting.

Scope of e-reporting

France e-reporting applies to the electronic transmission of data for transactions that are outside the scope of mandatory e-invoicing. This restriction includes:

  • B2C (business-to-consumer) transactions
  • Cross-border B2B and B2C transactions
  • Payment data for transactions where VAT is due upon payment

E-reporting complements e-invoicing by ensuring that the tax authorities receive data for all VAT-relevant transactions.

Feature availability

France e-reporting functionality is available starting from Finance version 10.0.49.

The feature is also available in earlier versions 10.0.47 and 10.0.48 through specific application builds. Availability in these versions depends on the deployed build and update level.

Finance version Build
10.0.48 10.0.2645.55
10.0.47 10.0.2527.135

Registration IDs and establishments

Accurate identification of legal entities and their establishments is required for compliant reporting.

Before you configure e-reporting:

  • Set up registration IDs, such as VAT ID, SIREN, and SIRET numbers.
  • Configure the establishment structure.
  • Ensure that transactions are associated with the correct establishment.

For more information, see Registration IDs set up for France and Use establishments in France.

Setup overview

To enable France e-reporting, complete the following steps:

Optionally, you can set up France e-Reporting to report in multiple VAT registrations legal entity if applicable.

Import and configure ER configurations

To prepare Finance for France e-reporting, import the following ER configurations.

ER configuration name Type Description
Invoices Communication Model Model A generic data model that standardizes how invoice-related information is structured and processed across electronic reporting scenarios based on Electronic Messages (EM) functionality.
e-Reporting Model mapping Model mapping A generic model mapping that provides model mapping for e-reporting based on Electronic Messaging (EM).
e-Reporting XML (FR) Format (exporting) XML format for France e-reporting.

Import the latest versions of these configurations. The version description usually includes the number of the Microsoft Knowledge Base (KB) article that explains the changes that were introduced in the configuration version.

Use the number of the KB in the Dynamics 365 Lifecycle Services Issue search portal to learn more about the changes introduced. If the latest configuration version contains references to the objects that aren't available in your Finance version, the import process locks for that configuration version. In this case, import the latest version of the configuration that's available for your Finance version.

Note

After you import all the ER configurations from the preceding table, set the Default for model mapping option to Yes for the e-Reporting Model mapping configuration.

Learn more about how to import ER configurations in Import Electronic reporting (ER) configurations from Dataverse.

Configure application-specific parameters for the e-Reporting XML (FR) format

To correctly populate the TransactionReportType > Transaction > CategoryCode field in the France e-reporting XML output, you must configure application-specific parameters for the format.

The CategoryCode identifies the type of reported transaction according to the French regulatory classification. The correct value must be derived based on the transaction characteristics in your system.

The TransCategoryCodeLookup application-specific parameter enables flexible determination of the CategoryCode in the report. You can configure this lookup to align your business data with the required reporting classifications.

The following values are supported:

  • TLB1: Transactions – Goods (B2C aggregated / sales of goods)
  • TPS1: Transactions – Services
  • TNT1: Transactions – Non-territorial / outside VAT scope
  • TMA1: Transactions – Mixed / aggregated categories

To configure the TransCategoryCodeLookup, follow these steps:

  1. In the configuration tree, under the Invoices Communication Model, select the e-Reporting XML (FR) format.
  2. On the Action Pane, on the Configurations tab, in the Application specific parameters group, select Setup.
  3. On the Application specific parameters page, select the latest version of the format that you want to define conditions for.
  4. On the Lookups FastTab, select the TransCategoryCodeLookup lookup, and define the appropriate conditions.
  5. On the Conditions FastTab, define which combination of Tax code, Sales tax group, Item sales tax group must correspond to a specific lookup result.
  6. Assign the appropriate TransactionCategoryCode value for each combination.
  7. After you finish setting up conditions, in the State field, select Completed. Then save the configuration.

Import a package of data entities that includes a predefined EM setup

Setting up the Electronic messages (EM) functionality for France e-reporting involves many steps. Because the ER configurations use the names of some predefined entities, use a set of predefined values that are delivered in a package of data entities for the related tables. Some records in the data entities in the package include a link to ER configurations. Before you start to import the data entities package, import ER configurations into Finance.

To import a package of data entities, follow these steps:

  1. In Lifecycle Services, go to the Shared asset library, and select Data package as the asset type. Then find FR eReporting EM setup v.1 ID1103856.zip in the list of data package files, and download it to your computer.
  2. After the FR eReporting EM setup v.1 ID1103856.zip file is downloaded, in Finance, select the company that you want to work with France e-reporting, and then go to Workspaces > Data management.
  3. Before you import setup data from the package of data entities, make sure that the data entities in your application are refreshed and synced. In the Data management workspace, go to Framework parameters > Entity settings, and then select Refresh entity list. Wait for confirmation that the refresh is complete. For more information about how to refresh the entity list, see Entity list refresh.
  4. Validate that the source data and target data are correctly mapped. For more information, see Validate that the source data and target data are mapped correctly.
  5. Import data from the FR eReporting EM setup v.1 ID1103856.zip file into the selected company. In the Data management workspace, select Import, and then, on the Import FastTab, in the Group name field, select a value.
  6. On the Selected entities FastTab, select Add file.
  7. In the Source data format field, select Package, and then select Upload and add.
  8. Find and select the FR eReporting EM setup v.1 ID1103856.zip file that you downloaded in step 1.
  9. Wait until the data entities from the file are listed in the grid on the Selected entities FastTab, and then select Close.
  10. On the Action Pane, select Import or Import now to start the import.

For more information, see Data management.

The FR eReporting EM setup v.1 ID1103856.zip package provides a setup for the FR e-Reporting electronic messages processing that you can use.

Electronic message definitions in France e-reporting

In the context of France e-reporting processing, an electronic message represents a single generated reporting document for a defined reporting period.

Each electronic message:

  • Corresponds to one structured XML report.
  • Contains a collection of transactions and payment data.
  • Is generated based on the selected reporting scope and period.
  • Serves as the unit of processing within the Electronic Messages framework.

Within the system:

  • The electronic message acts as a container for reporting data.
  • Individual transactions and payment records are represented as message items.
  • All message items are aggregated into one output file during report generation.

This structure allows you to:

  • Group transactions into a single report.
  • Track processing status at the report level.
  • Maintain traceability between source transactions and the generated reporting output.

Set up EM parameters for the France e-reporting

To enable France e-reporting processing, you must configure Electronic Messages (EM) parameters. This setup defines how the data is collected, how messages are structured, how they're enriched with extra data, and how they're processed during report generation.

The configuration includes:

  • Message additional fields
  • Message item additional fields
  • Action parameters
  • Security roles for the electronic message processing
  • Executable class settings

Set up message additional fields

Message additional fields define values that apply to the entire electronic message and are included in the generated output.

To set up message additional fields, follow these steps:

  1. Open the Electronic messages processing setup.

  2. Select the FR e-Reporting processing.

  3. Go to the Message additional fields section.

  4. Set the default values for the following additional fields:

    • FR-eRep SenderId: specifies the identifier of the reporting entity.
    • FR-eRep SenderName: specifies company name of the issuer of the transmission document.
    • FR-eRep TypeCode: specifies the type of report. The following values are available: IN - Initiale (default value), RE - Rectificative.

Enter the appropriate default values based on your reporting requirements. The system uses these values as header-level information in the generated report.

Set up message item additional fields

Message item additional fields define values at the transaction level (message item level).

To set up message item additional fields, follow these steps:

  1. In the same processing setup, go to the Message item additional fields section.

  2. Set fields for each relevant message item type. The default configuration defines the following values:

    Message item type Field name Default value
    FR-eRep Transactions B2C FR-eRep TaxDueDateTypeCode 3
    FR-eRep Transactions Invoice FR-eRep TaxDueDateTypeCode 3

The FR e-Reporting processing supports the following values for FR-eRep TaxDueDateTypeCode:

  • 3: Invoice issue date
  • 432: Payment date (VAT on cash receipts)

These fields populate transaction-level attributes in the generated output.

Set up parameters for actions

Electronic Messages uses processing actions that require parameter configuration.

To set up parameters for actions, follow these steps:

  1. Open the Electronic message processing page and select the FR e-reporting processing.

  2. Select Action parameters to configure parameters for the following actions:

    • FR-eRep Generate Full Report
    • FR-eRep Generate Payments Report
    • FR-eRep Generate Transactions Report
    • FR-eRep Regenerate Report File
Parameter name Parameter value
Additional field for Sender ID FR-eRep SenderId
Additional field for Sender name FR-eRep SenderName
Additional field for VAT payment type FR-eRep TaxDueDateTypeCode
Additional field for Type code FR-eRep TypeCode
Message item type for Payments report type - Invoice FR-eRep Payments Invoice
Message item type for Payments report type - Transactions FR-eRep Payments B2C
Message item type for Transactions report type - Invoice FR-eRep Transactions Invoice
Message item type for Transactions report type - Transactions FR-eRep Transactions B2C

Proper configuration ensures that the system correctly collects and processes data during report generation.

Security roles for the electronic message processing

Different groups of users might require access to different electronic message processing. You can limit access to each type of processing, based on security groups that you define in the system.

To limit access to the FR e-reporting processing, follow these steps:

  1. In Finance, go to Tax > Setup > Electronic messages > Electronic message processing.
  2. Select the FR e-reporting processing.
  3. On the Security roles FastTab, add the security groups that must work with this processing for testing purposes. If you don't define a security group for the processing, only a system administrator can see the processing on the Electronic messages page.

Note

If you don't define security roles for electronic message processing, only a system admin can see the electronic message processing by going to Tax > Inquiries and reports > Electronic messages > Electronic messages.

Set up executable class settings

Executable class settings define how the system executes processing logic during EM actions.

Two executable classes are involved in FR e-reporting processing:

Executable class Description Executable class name Action type
FR-eRep PopulateMessageItems Generate message elements for e-reporting EReportingEMCreateItemsController_FR Populate records
FR-eRep GenerateReportFile Generate a message for e-reporting EReportingEMExportController_FR Electronic reporting export
Set up FR-eRep PopulateMessageItems executable class parameters

The FR‑eRep PopulateMessageItems executable class performs the data collection and preparation step of the process. It:

  • Retrieves transaction and payment data from multiple data sources in Finance.
  • Aggregates and organizes the data according to reporting requirements.
  • Creates and populates electronic message items based on the collected data.
  • Defines relevant values of additional fields for created message items.

During execution, the class:

  • Reads data from multiple tables and transaction sources, including:
    • Customer invoices
    • Vendor invoices
    • Payment transactions
    • Tax transactions
  • Applies selection criteria based on the executable class parameters
  • Calculates and assigns relevant values to the message item additional fields
  • Assigns to electronic message items types:
    • FR‑eRep Transactions Invoice – Invoice-based transactions subject to reporting
    • FR‑eRep Transactions B2C – Aggregated B2C transactions
    • FR‑eRep Payments Invoice – Payments related to invoices
    • FR‑eRep Payments B2C – Payments related to B2C transactions

Each message item type represents a specific reporting scenario and determines how the data is processed and included in the final report.

Within the FR e-reporting processing:

  • The FR‑eRep PopulateMessageItems executable class is triggered during the data collection action.
  • It produces the message items that serve as the input for report generation.
  • The generated message items are later used to produce the structured output.

After this class executes:

  • The system creates electronic message items in the Electronic message items table based on the FR‑eRep PopulateMessageItems executable class parameters.
  • Each message item represents a transaction or aggregated data set.
  • The system calculates all relevant values for message item additional fields for the created message items.
  • The system is ready to proceed to the report generation step.

To set up FR-eRep PopulateMessageItems executable class parameters, select the Parameters button on the Action pane.

Report type Parameter name Parameter value
Transactions report type Invoice FR-eRep Transactions Invoice
Transactions report type Transaction FR-eRep Transactions B2C
Transactions report type Status to Created FR-eRep Transaction Entry Created
Transactions report type Additional field for VAT payment FR-eRep TaxDueDateTypeCode
Transactions report type Paid to date value 432
Payments report type Invoice FR-eRep Payments Invoice
Payments report type Transaction FR-eRep Payments B2C
Payments report type Status to Created FR-eRep Payment Entry Created

During execution of the FR‑eRep PopulateMessageItems executable class, filters define which records are selected and included in electronic message items. Configure these filters in the Records to include sections to control how data is retrieved from source tables.

Filters are available for the four sections of France e-report:

  • Payments report type – Invoice
  • Transactions report type – Transaction
  • Transactions report type – Invoice
  • Payments report type – Transaction

When the process runs, it evaluates the filters during data selection and retrieves only records that meet all filter conditions. The process assigns these records to the appropriate message item type.

Set up FR-eRep GenerateReportFile executable class parameters

The FR‑eRep GenerateReportFile executable class generates the e‑reporting XML output based on the data collected in electronic message items. This class performs the report generation step of the process. It:

  • Reads electronic message items created during the data collection step.
  • Organizes the data according to the reporting structure.
  • Produces a structured output file that represents the electronic message in XML format.

During execution, the FR‑eRep GenerateReportFile class:

  • Retrieves the electronic message items to process.
  • Applies the reporting structure and mappings.
  • Generates a structured XML output file.

The generated file represents:

  • One reporting document for the reporting period.
  • A collection of transactions and/or payment data.

Within the FR e-reporting processing:

  • The generate report action triggers the class.
  • It transforms message items into a consumable report format.
  • It prepares the output file for further processing outside the system.

After this class executes:

  • A structured XML output file is generated for the electronic message.
  • The file contains all relevant transactions and payment data.

The settings of this class control the execution of logic that drives data collection, processing, and output generation.

Report type Parameter name Parameter value
Transactions report type Invoice FR-eRep Transactions Invoice
Transactions report type Transaction FR-eRep Transactions B2C
Transactions report type Status to Pending FR-eRep Transaction Entry Pending
Transactions report type Status to Excluded FR-eRep Transaction Entry Excluded
Payments report type Invoice FR-eRep Payments Invoice
Payments report type Transaction FR-eRep Payments B2C
Payments report type Status to Pending FR-eRep Payment Entry Pending
Payments report type Status to Excluded FR-eRep Payment Entry Excluded

Set up FR e-Reporting to report in multiple VAT registrations legal entity

The multiple VAT registrations legal entity scenario applies to organizations that operate with multiple VAT registration numbers within the same legal entity. This scenario is supported if you're using the Tax Calculation functionality and enabled the Support multiple VAT registration numbers parameter in the Tax calculation parameters page.

In this scenario, you must group and report transactions per VAT registration, rather than for the whole legal entity. When you enable multiple VAT registrations, you assign each transaction (for example, customer invoice, vendor invoice, or tax transaction) a tax registration number.

As a result:

  • All reporting-relevant records contain the VAT registration context.
  • The system can distinguish transactions belonging to different registrations.

To report data for a specific VAT registration, configure filters in the FR‑eRep PopulateMessageItems executable class parameters. For example, apply a filter on fields that contain the VAT registration identifier or use conditions that correspond to your tax registration setup.

Only records that match the filter criteria are:

  • Retrieved from source tables.
  • Converted into electronic message items.
  • Included in the generated report.

Use Electronic messages (EM) functionality to report France e-reporting

You execute the France e‑reporting process through the Electronic messages framework. The process consists of a sequence of actions that allow you to:

  • Collect and prepare reporting data
  • Review transactions and payments to be reported
  • Generate the reporting output in XML format
  • Manage corrections and reprocessing
  • Finalize the reporting process

Process overview

The preceding diagram shows the overall process flow.

Screenshot of France e-reporting processing.

The reporting process typically follows these steps:

  1. Populate message items by collecting transaction and payment data.
  2. Optionally exclude or reactivate specific entries.
  3. Generate the report (transactions, payments, or full report).
  4. Optionally regenerate the report if corrections are required.
  5. Mark the report as submitted after final validation.

Note

The France e‑reporting process supports reporting for multiple VAT registrations that use the same Electronic Messages (EM) processing flow as described in this section. No additional processing actions are required. The difference lies in how data is selected during the execution of the FR‑eRep PopulateMessageItems executable class. For more information, see the Set up FR e-Reporting to report in multiple VAT registrations legal entity.

The following actions are available in the France e‑reporting process:

Action name Description Parameters Initial statuses Result statuses
FR-eRep Populate Report Data Collects transaction and payment data and creates message items Action type: Message item execution level
Executable class: FR-eRep PopulateMessageItems		 -
  • FR-eRep Payment Entry Created
  • FR-eRep Transaction Entry Created
    		•
    FR-eRep Exclude Transaction Entry Excludes a transaction entry from the reporting process Action type: User processing
  • FR-eRep Transaction Entry Created
  • FR-eRep Transaction Entry Pending
    		•
  • FR-eRep Transaction Entry Excluded
    		•
    FR-eRep Exclude Payment Entry Excludes a payment entry from the reporting process Action type: User processing
  • FR-eRep Payment Entry Created
  • FR-eRep Payment Entry Pending
    		•
  • FR-eRep Payment Entry Excluded
    		•
    FR-eRep Reactivate Transaction Entry Restores a previously excluded transaction entry Action type: User processing
  • FR-eRep Transaction Entry Excluded
    		•
  • FR-eRep Transaction Entry Created
    		•
    FR-eRep Reactivate Payment Entry Restores a previously excluded payment entry Action type: User processing
  • FR-eRep Payment Entry Excluded
    		•
  • FR-eRep Payment Entry Created
    		•
    FR-eRep Generate Transactions Report Generates a report containing only transaction data Action type: Message execution level
    Format mapping: e-Reporting XML (FR)
    Executable class: FR-eRep GenerateReportFile
    Show dialog: No
    Hide action class parameters: Yes
  • FR-eRep Transaction Report Created
  • FR-eRep Transaction Report Pending
    		•
  • FR-eRep Report Generated (Successfully executed)
  • FR-eRep Report Generation Failed (Technical error)
  • FR-eRep Transaction Report Excluded (Cancel)
  • FR-eRep Transaction Report Pending (Business error)
    		•
    FR-eRep Generate Payments Report Generates a report containing only payment data Action type: Message execution level
    Format mapping: e-Reporting XML (FR)
    Executable class: FR-eRep GenerateReportFile
    Show dialog: No
    Hide action class parameters: Yes
  • FR-eRep Payment Report Created
  • FR-eRep Payment Report Pending
    		•
  • FR-eRep Report Generated (Successfully executed)
  • FR-eRep Report Generation Failed (Technical error)
  • FR-eRep Payment Report Excluded (Cancel)
  • FR-eRep Payment Report Pending (Business error)
    		•
    FR-eRep Generate Full Report Generates a complete report including both transactions and payments Action type: Message execution level
    Format mapping: e-Reporting XML (FR)
    Executable class: FR-eRep GenerateReportFile
    Show dialog: No
    Hide action class parameters: Yes
  • FR-eRep Transaction Report Created
  • FR-eRep Transaction Report Pending
  • FR-eRep Payment Report Created
  • FR-eRep Payment Report Pending
    		•
  • FR-eRep Report Generated (Successfully executed)
  • FR-eRep Report Generation Failed (Technical error)
  • FR-eRep Transaction Report Excluded (Cancel)
  • FR-eRep Transaction Report Pending (Business error)
  • FR-eRep Payment Report Excluded (Cancel)
  • FR-eRep Payment Report Pending (Business error)
    		•
    FR-eRep Regenerate Report File Regenerates the report after data changes or corrections Action type: Electronic reporting export message
    Format mapping: e-Reporting XML (FR)
    Show dialog: No
  • FR-eRep Report Generated
  • FR-eRep Report Generation Failed
  • FR-eRep Report Submitted
    		•
  • FR-eRep Report Generated (Successfully executed)
  • FR-eRep Report Generation Failed (Technical error)
    		•
    FR-eRep Mark Report as Submitted Marks the report as submitted after completion of the reporting process Action type: Message level user processing
  • FR-eRep Report Generated
    		•
  • FR-eRep Report Submitted
    		•

    Action flow details

    To report France e-reporting data, follow these steps.

    Populate data

    To populate data, follow these steps:

    1. In Finance, go to Tax > Inquiries and reports > Electronic messages > Electronic message items.
    2. On the Action Pane, select Run processing.
    3. In the dialog, in the Processing field, select FR e-Reporting.
    4. Select the Choose action checkbox, and then, in the Action field, select the FR-eRep Populate Report Data action.
    5. Expand the Run in the background FastTab and specify the Recurrence settings for the FR-eRep Populate Report Data action. For example, if you want the system to collect data for e-reporting on a daily basis, define the recurrence pattern as every weekday.
    6. Mark the Batch processing checkbox to execute the FR-eRep Populate Report Data action in the background according to defined recurrence settings.

    Review e-reporting entries

    After data is populated, you can control which records are included in the report output:

    • Use FR-eRep Exclude Transaction Entry or FR-eRep Exclude Payment Entry actions to remove entries from the report or postpone their reporting.
    • Use FR-eRep Reactivate Transaction Entry or FR-eRep Reactivate Payment Entry to include entries again in the report to be generated.

    To review e-reporting entries, follow these steps:

    1. In Finance, go to Tax > Inquiries and reports > Electronic messages > Electronic message items.
    2. On the Action Pane, select Update status.
    3. In the dialog, in the Processing field, select FR e-Reporting.
    4. In the Action field, select relevant action.
    5. In the New status field, select the status to apply to the selected message items.

    This step ensures that only relevant data is included in the final report.

    Generate reports

    You can generate different report outputs depending on your reporting needs:

    • FR-eRep Generate Transactions Report – transactions only
    • FR-eRep Generate Payments Report – payments only
    • FR-eRep Generate Full Report – combined report

    To generate reports, follow these steps:

    1. In Finance, go to Tax > Inquiries and reports > Electronic messages > Electronic message items.
    2. On the Action Pane, select Run processing.
    3. In the dialog, in the Processing field, select FR e-Reporting.
    4. Select the Choose action checkbox, and then, in the Action field, select one of the actions: FR-eRep Generate Full Report, FR-eRep Generate Transactions Report, or FR-eRep Generate Payments Report.
    5. Expand the Run in the background FastTab and specify the Recurrence settings for the selected action. For example, if you want the system to generate a report once every 10 days, define the recurrence pattern as every 10 days.
    6. Mark the Batch processing checkbox to execute the selected action in the background according to defined recurrence settings.

    The action log related to the electronic message log information about the user who generated the FR e-Reporting and performed other actions with the electronic message.

    When you generate an XML file for the FR e-Reporting, you attach it to the electronic message. To view the file, select the electronic message, and select the Attachments button (paper clip symbol) in the upper-right corner of the page. On the Attachments for Message page, select the attachment, and then, on the Action Pane, select Open.

    Regenerate reports

    Use FR-eRep Regenerate Report File if you need to submit a corrected report after you already submitted the original report.

    To regenerate reports, follow these steps:

    1. In Finance, go to Tax > Inquiries and reports > Electronic messages > Electronic messages.
    2. For the FR e-Reporting processing, find and select the electronic message that you previously submitted.
    3. Expand the Additional fields FastTab and select the FR-eRep TypeCode additional field. Select RE value (Rectificative) for the FR-eRep TypeCode additional field.
    4. Select Generate report button on the Messages FastTab to regenerate the report.

    When you generate an XML file for the FR e-Reporting, you attach it to the electronic message. To view the file, select the electronic message, and select the Attachments button (paper clip symbol) in the upper-right corner of the page. On the Attachments for Message page, select the attachment, and then, on the Action Pane, select Open.

    Finalize reporting

    Use FR-eRep Mark Report as Submitted to complete the process. This action changes the electronic message status to FR-eRep Report Submitted, indicating that the report is successfully submitted to the French tax authorities through an approved intermediary platform.

    To finalize reporting, follow these steps:

    1. In Finance, go to Tax > Inquiries and reports > Electronic messages > Electronic message.
    2. On the Action Pane, select Update status.
    3. In the dialog, in the Processing field, select FR e-Reporting.
    4. In the Action field, select the FR-eRep Mark Report as Submitted action.
    5. In the New status field, select the FR-eRep Report Submitted status to apply to the selected message.
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