Note
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Access to this page requires authorization. You can try changing directories.
After you identify the time frame, budget, and purchase process for a lead, qualify the lead to create the corresponding account, contact, and opportunity records. If a lead isn't likely to turn into an opportunity, disqualify it to keep a record of the sales process.
Tip
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Qualify a lead
From the site map, select Leads.
In the list of leads, open the lead that you want to qualify. You can also qualify multiple leads at the same time.
(Optional) In the Qualify section of the process bar, specify the following information:
- If the lead is from an existing account or contact, select the account in the Existing Account field and the account in the Existing Contact field. This step is optional because you can create a new account and contact in the next step, or use an existing account and contact, depending on how your administrator configured the lead qualification experience.
- Specify other details, such as the purchase time frame and estimated budget.
On the command bar, select Qualify.
Depending on the lead qualification experience that your admin configured, you experience one of the following flows:
The lead is moved to the next stage of the business process. The lead is also removed from the My Open Leads view and added to the Closed Leads view.
Note
If no opportunity is created when you qualify a lead, the business process flow doesn't progress to the next stage, although the lead's status becomes Qualified.
New experience
As part of the new lead qualification experience, your admin can customize several aspects of the lead qualification process.
Record creation
If your admin turned on the new experience and also turned on automatic creation of account, contact, and opportunity records, the records are automatically created. While the records are being created, a "Processing" message is shown. After the records are created, the opportunity record is opened.
If your admin turned off automatic creation for all records, the Qualify lead side pane for creating contact, account, and opportunity records appears. For contact and account records, you can create a new record, use an existing record, or skip record creation.
Note
For the account record, the Create new option is available only when the Company name field is set in the lead record.
If your admin turned on automatic creation for some records and manual creation for others, the Qualify lead side pane is displayed. It shows records that will be created automatically and records that you must create manually. For example, the account and contact records might be set for automatic creation, whereas the opportunity record is set for manual creation. The following screenshot shows an example of the side pane displays for this scenario:
In this example, the account and contact records aren't editable. If you must change the account or contact details, close the side pane, edit the details in the Lead form, and then select Qualify.
Learn how the fields in the lead record are mapped to other records in Field mappings to other entities. If a similar account or contact already exists, the duplicate detection dialog appears. You can then either create a new record or use the existing record. Learn more in What happens when duplicates are found while qualifying leads?
Multiple opportunity creation
If your admin turned on multiple opportunity creation, you can create up to five opportunities for each lead. A default opportunity record is added to the Qualify lead side pane. To create more opportunities, follow these steps:
In the Qualify lead side pane, select + New Opportunity. If the + New Opportunity button is unavailable, learn why in Why can't I edit or create multiple opportunities for a lead in the new lead qualification experience?
In the Quick create form for adding opportunities, enter the details of the opportunity. If you want the opportunity form to include different fields, talk to your admin about customizing the opportunity form.
Save the opportunity record.
The records aren't created until you select Qualify. If you close the Qualify lead side pane without qualifying the lead, no records are created. The business process flow is only available in the default opportunity record. Learn more in Why can't I see the business process flow on all the newly created opportunities?
Lead summary
If your admin turned on lead summarization, an AI-generated summary of the lead is shown after the lead is qualified. The summary includes key details from the lead record and is added to the timeline of the primary opportunity record and the lead record.
Select Finish to open the primary opportunity record, and select the Close button (X) at the top of the pane to return to the lead record.
Legacy experience
If your admin turned on automatic creation, account, contact, and opportunity records are automatically created when the lead is qualified.
If your admin turned off automatic creation, you're prompted to select which records should be created when the lead is qualified (account, contact, or opportunity).
Learn more:
- What happens when a lead is qualified?
- What happens when duplicates are found while qualifying leads?
- How do I handle lead qualification errors?
Qualify leads in bulk
You can qualify multiple leads at the same time. To qualify multiple leads, open the Leads page in a read-only grid view, and select the leads that you want to qualify. Then, on the command bar, select Qualify.
If your admin turned automatic creation in the legacy experience, the records are automatically created. If your admin turned off automatic creation or turned on the new experience, a dialog appears. There, you can select which records should be created when the lead is qualified.
Disqualify a lead
If you know that a lead won't turn into an opportunity, you can disqualify it and still have an audit trail for your sales process. If the lead contacts you in the future, you can reactivate the record, including any attachments and notes, without having to reenter all the data. If you delete the record, any attachments and notes are also removed.
Note
You can disqualify a lead only if no opportunity is associated with it.
To disqualify a lead, select the lead, and then, on the command bar, select Disqualify.
Troubleshoot issues and get answers to frequently asked questions about lead qualification
- Learn how to fix the common errors that you might encounter while you qualify a lead in the troubleshooting guide.
- Get answers to frequently asked questions about lead qualification in Lead management FAQs.
Typical next steps
Learn about the sales process, nurturing sales from lead to order
Can't find the feature in your app?
There are a few possibilities:
- You don't have the necessary license to use this feature. Check out the comparison table and the licensing guide to see which features are available with your license.
- You don't have the necessary security role to use this feature.
- To configure or setup a feature, you need to have the Administration and customization roles
- To use sales-related features, you need to have the Primary sales roles
- Some tasks require specific Functional roles.
- Your administrator hasn't turned on the feature.
- Your organization is using a custom app. Check with your administrator for exact steps. The steps described in this article are specific to the out-of-the-box Sales Hub and Sales Professional apps.
Related information
Customize the lead qualification experience
Print quote, invoice, or other records
Dynamics 365 Sales troubleshooting guide
Prioritize leads through scores
Insights, powered by InsideView
FAQs about lead qualification experience
Troubleshoot issues with lead qualification issues for salespeople