Tutorial: Configure Robin for automatic user provisioning
The objective of this tutorial is to demonstrate the steps to be performed in Robin and Microsoft Entra ID to configure Microsoft Entra ID to automatically provision and de-provision users and/or groups to Robin.
This tutorial describes a connector built on top of the Microsoft Entra user Provisioning Service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.
The scenario outlined in this tutorial assumes that you already have the following prerequisites:
- A Microsoft Entra tenant
- A Robin tenant
- A user account in Robin with Admin permissions.
Assigning users to Robin
Microsoft Entra ID uses a concept called assignments to determine which users should receive access to selected apps. In the context of automatic user provisioning, only the users and/or groups that have been assigned to an application in Microsoft Entra ID are synchronized.
Before configuring and enabling automatic user provisioning, you should decide which users and/or groups in Microsoft Entra ID need access to Robin. Once decided, you can assign these users and/or groups to Robin by following the instructions here:
Important tips for assigning users to Robin
It is recommended that a single Microsoft Entra user is assigned to Robin to test the automatic user provisioning configuration. Additional users and/or groups may be assigned later.
When assigning a user to Robin, you must select any valid application-specific role (if available) in the assignment dialog. Users with the Default Access role are excluded from provisioning.
Set up Robin for provisioning
Sign in to your Robin Admin Console. Navigate to Manage > Integrations > SCIM > Manage.
Generate a new organization token. If you lose this token, you can always make a new one without affecting existing users.
Copy the SCIM Authentication Token. This value will be entered in the Secret Token field in the Provisioning tab of your Robin application.
Add Robin from the gallery
Before configuring Robin for automatic user provisioning with Microsoft Entra ID, you need to add Robin from the Microsoft Entra application gallery to your list of managed SaaS applications.
To add Robin from the Microsoft Entra application gallery, perform the following steps:
- Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.
- Browse to Identity > Applications > Enterprise applications > New application.
- In the Add from the gallery section, type Robin, select Robin in the search box.
- Select Robin from results panel and then add the app. Wait a few seconds while the app is added to your tenant.
Configuring automatic user provisioning to Robin
This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and/or groups in Robin based on user and/or group assignments in Microsoft Entra ID.
You may also choose to enable SAML-based single sign-on for Robin, following the instructions provided in the Robin Single sign-on tutorial. Single sign-on can be configured independently of automatic user provisioning, though these two features compliment each other
To configure automatic user provisioning for Robin in Microsoft Entra ID:
Browse to Identity > Applications > Enterprise applications
In the applications list, select Robin.
Select the Provisioning tab.
Set the Provisioning Mode to Automatic.
Under the Admin Credentials section, input
https://api.robinpowered.com/v1.0/scim-2in Tenant URL. Input the SCIM Authentication Token value retrieved earlier in Secret Token. Click Test Connection to ensure Microsoft Entra ID can connect to Robin. If the connection fails, ensure your Robin account has Admin permissions and try again.
In the Notification Email field, enter the email address of a person or group who should receive the provisioning error notifications and check the checkbox - Send an email notification when a failure occurs.
Under the Mappings section, select Synchronize Microsoft Entra users to Robin.
Review the user attributes that are synchronized from Microsoft Entra ID to Robin in the Attribute Mapping section. The attributes selected as Matching properties are used to match the user accounts in Robin for update operations. Select the Save button to commit any changes.
Under the Mappings section, select Synchronize Microsoft Entra groups to Robin.
Review the group attributes that are synchronized from Microsoft Entra ID to Robin in the Attribute Mapping section. The attributes selected as Matching properties are used to match the groups in Robin for update operations. Select the Save button to commit any changes.
To configure scoping filters, refer to the following instructions provided in the Scoping filter tutorial.
To enable the Microsoft Entra provisioning service for Robin, change the Provisioning Status to On in the Settings section.
Define the users and/or groups that you would like to provision to Robin by choosing the desired values in Scope in the Settings section.
When you are ready to provision, click Save.
This operation starts the initial synchronization of all users and/or groups defined in Scope in the Settings section. The initial sync takes longer to perform than subsequent syncs, which occur approximately every 40 minutes as long as the Microsoft Entra provisioning service is running. You can use the Synchronization Details section to monitor progress and follow links to provisioning activity report, which describes all actions performed by the Microsoft Entra provisioning service on Robin.
For more information on how to read the Microsoft Entra provisioning logs, see Reporting on automatic user account provisioning.
- Managing user account provisioning for Enterprise Apps
- What is application access and single sign-on with Microsoft Entra ID?