Data Residency Legacy Move Program

Note

Coinciding with the launch of the Microsoft 365 Advanced Data Residency add-on, the Move Program will no longer be offered during the launch of new local datacenter regions. Our most recent local datacenter region launch in Qatar (August 2022) is the final region to receive Move Program benefits. The following information is still valid for regions that were part of Move Program and all customers currently opted-in for migration will be processed. For more details, see the ADR page.

How to Request your Data Move - FINAL OPPORTUNITY

With the launch of the Microsoft 365 Advanced Data Residency add-on and associated changes to the Move Program, we are providing a final opportunity for eligible commercial and public sector customers to receive a complimentary Tenant migration into their local datacenter region. For a limited time, customers may only opt-in for complimentary migration from macro region into a local datacenter region that matches initial signup country. Tenant migrations may take up to 24 months to complete, commencing at request deadline date. See table below for a list of eligible countries and associated dates.

Eligible customers will see a page in the Microsoft 365 admin center which will allow them to request to have their applicable customer data moved to their new datacenter region.

To access the page in the Microsoft 365 admin center, in the navigation pane on the left, expand Settings, and then click Org Settings. Select the tab Organization profile, then select the option Data residency.

You will not see this section if your Tenant is not eligible for the Microsoft 365 Move Program. If your organization has data residency requirements and you need to request migration, mark the checkbox and then Save.

When Can I Request a Move (final opt-in opportunity)

Customers with signup country in Request period begins Request deadline
Japan
Nov. 1, 2022
Apr. 30, 2023
Australia, New Zealand, Fiji
Nov. 1, 2022
Apr. 30, 2023
India
Nov. 1, 2022
Apr. 30, 2023
Canada
Nov. 1, 2022
Apr. 30, 2023
United Kingdom
Nov. 1, 2022
Apr. 30, 2023
South Korea
Nov. 1, 2022
Apr. 30, 2023
France
Nov. 1, 2022
Apr. 30, 2023
United Arab Emirates
Nov. 1, 2022
Apr. 30, 2023
South Africa
Nov. 1, 2022
Apr. 30, 2023
Switzerland, Liechtenstein
Nov. 1, 2022
Apr. 30, 2023
Norway
Nov. 1, 2022
Apr. 30, 2023
Germany
Nov. 1, 2022
Apr. 30, 2023
Brazil
Nov. 1, 2022
Apr. 30, 2023
Sweden
Nov. 1, 2022
Apr. 30, 2023

Remaining Countries in the Move Program

Note

Even though the Move Program is officially ending, we still have some in-flight geographies that we will see through to completion, based on the original 24-month migration commitment. Please refer to the table below for the remaining countries and their migration deadlines.

Customers with signup country in Original Opt-in: migration commitment date Final Opt-in (above): migration commitment date
Germany
May 1, 2023
May 1, 2025
Brazil
June 1, 2023
May 1, 2025
Sweden
June 1, 2024
May 1, 2025
Qatar
March 1, 2025
Not Applicable

Data Residency Option Moving Forward

With the release of Advanced Data Residency, we are only providing a data residency option to eligible Microsoft 365 customers who are covered by the data centers listed in the Local Region Geography on the Overview and Definitions page.

Migration Expectations

Microsoft will use reasonable efforts to try to complete a legacy Move Program migration for customers who request a migration between November 1st, 2022 and April 30th 2023, by June 2025. Customers who requested a migration in the legacy Move Program prior to November 1st, 2022, will continue being migrated with reasonable efforts by Microsoft towards the intended completion date provided to them previously. However, Microsoft may not be able to complete the migration within this timeframe for all customers. For example, significantly larger or more complex customers or situations outside of Microsoft's control may require additional time to complete the migration. Customers utilizing the Advanced Data Residency feature for a data migration will instead follow the Advanced Data Residency Migration Expectations.

Data moves are a back-end service operation with minimal impact to end-users. We adhere to the Microsoft Online Services Service Level Agreement (SLA) for availability so there is nothing that customers need to prepare for or to monitor during the move. Notification of any service maintenance is done if needed.

During the migration process, Microsoft temporarily copies your address book data into Microsoft global resources where it is encrypted and only used to support business continuity and disaster recovery operations (BCDR). After Microsoft has completed the mailbox data moves, Microsoft deletes that temporary data from the global resources. Microsoft continues to invest in global and regional resources on a regular basis. In calendar year 2023, Microsoft plans to utilize regional resources for BCDR purposes during the migration process.

Data move general FAQ

Note

The following Q&A content relates to Move Program customers only.

Here are answers to general questions about moving applicable customer data at rest to a new datacenter geo.

What customers are eligible to request a move?

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Existing Microsoft 365 commercial customers who selected a country eligible for the new datacenter geo will be able to request a move. The program exists only for Tenants with an eligible country code assigned to the Microsoft 365 Tenant to migrate applicable customer data at rest for eligible workloads to the corresponding Microsoft 365 datacenter geo. For more information, see Microsoft 365 Multi-Geo availability to confirm country eligibility.

How do we define Applicable Customer Data?

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Applicable customer data is a term that refers to a subset of customer data defined in the Microsoft Online Services Terms:

  • Exchange Online mailbox content (email body, calendar entries, and the content of email attachments)
  • SharePoint Online site content and the files stored within that site
  • Files uploaded to OneDrive for Business
  • Teams chat data for group and private chats (files in Teams folders or placed in chat are managed by SharePoint Online and OneDrive for Business, respectively)

What is in scope for Teams migration?

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In addition to Exchange Online, SharePoint Online, and OneDrive for Business; Microsoft will migrate Teams data to the local datacenter.

  • Teams chat messages, including private messages and channel messages.
  • Teams images used in chats.

Teams files are stored in SharePoint Online and Teams chat files are stored in OneDrive for Business. Voicemail, calendar, and contacts are stored in Exchange Online. In many cases, Exchange Online, SharePoint Online, and OneDrive for Business are already used by the customer in the local datacenter geo and are also part of the Microsoft 365 migration program for eligible customer countries.

At what point is my migration complete so that my Tenant's applicable customer data is being stored at rest in my new geo?

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Due to shared dependencies between Exchange Online and SharePoint Online/OneDrive for Business, any migration cannot be considered completed until both services are migrated. Exchange Online and SharePoint Online/OneDrive for Business often migrate at separate times and independently from one another. Customer Tenant admins receive confirmation in Message Center when each service migration is completed and can view the data location card in the Admin Center at any time to confirm the applicable customer data at rest location for each service.

How do you make sure my customer data is safe during the move and that I won't experience downtime?

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Data moves are a back-end service operation with minimal impact to end users. Features that can be impacted are listed in User experience in a Multi-Geo environment. We adhere to the Microsoft Online Services Service Level Agreement (SLA) for availability so there is nothing that customers need to prepare for or to monitor during the move.

All Microsoft 365 services run the same versions in the datacenters, so you can be assured of consistent functionality. Your service is fully supported throughout the process.

What is the impact of having different services located in different geos?

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Some of the Microsoft 365 services may be located in different geos for some existing customers and for customers that are in the middle of the move process. Our services run independently of each other and there is no impact on the user experience if this is the case. However, for data residency purposes, a Tenant migration cannot be considered as complete until both Exchange Online and SharePoint Online/OneDrive for Business are migrated to the same datacenter geo.

Where is my applicable customer data located?

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Customer Tenant admins can view the data location card in the Admin Center at any time to confirm the applicable customer data at rest location for each service, specifically for their Tenant. We also publish the location of datacenter geos, datacenters, and location of Microsoft 365 customer data in Where your Microsoft 365 customer data is stored as a reference for the current default applicable customer data at rest locations for new Tenant. You can verify the location of your customer data at rest via the Data Location section under your Organization Profile in the Microsoft 365 admin center.

When will I be able to request a move?

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Please refer to the Data Residency Legacy Move Program page for supported timeframes for your datacenter geo.

How can I request to be moved?

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Eligible customers will see a page in their Microsoft 365 admin center. Please see Data Residency Legacy Move Program for instructions on how to request a move.

Can I change my selection after requesting a move?

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It is not possible for us to remove you from the process after you submit your request.

What happens if I do not request a move before the deadline?

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We cannot accept requests for migration after the open enrollment period.

What if I want to move my data in order to get better network performance?

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Physical proximity to a Microsoft 365 datacenter is not a guarantee for a better networking performance. There are many factors and components that affect the network performance between the end user and the Microsoft 365 service. For more information about this and performance tuning, see Network planning and performance tuning for Microsoft 365.

Do all the services move their data on the same day?

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Each service moves independently and will likely move their data at different times.

Can I choose when I want my data to be moved?

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Customers are not able to select a specific date, they cannot delay their move, and we cannot share a specific date or timeframe for the moves.

Can you share when my data will be moved?

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Data moves are a back-end operation with minimal impact to end users. The complexity, precision, and scale at which we need to perform data moves within a globally operated and automated environment prohibit us from sharing when a data move is expected to complete for your Tenant or any other single Tenant. Customers will receive one confirmation in Message Center per participating service when its data move has completed.

What happens if users access services while the data is being moved?

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See User experience in a Multi-Geo environment for a complete list of features that may be limited during portions of the data move for each service.

How do I know the move is complete?

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Watch the Microsoft 365 Message Center for confirmation that the move of each service's data is complete. When each service's data is moved, we'll post a completion notice so you'll get three completion notices: one each for Exchange Online, SharePoint Online, and Skype for Business Online. You can also verify the location of your customer data at rest via the Data Location section under your Organization Profile in the Microsoft 365 admin center.

I am a Microsoft 365 customer in one of the new datacenter geos, but when I signed up, I selected a different country. How can I be moved to the new datacenter geo?

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It is not possible to change the signup country associated with your Tenant. Instead, you need to create a new Microsoft 365 Tenant with a new subscription and manually move your users and data to the new Tenant.

What happens if we are in process of email data migration to Microsoft 365 during the Exchange Online move?

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This is a very common scenario and is fully supported. Cloud migration between datacenter geos does not interfere with any on-premises to cloud mailbox migrations.

Can I pilot some users?

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You can create a separate trial Tenant to test connectivity, but the trial Tenant can't be combined in any way with your existing Tenant.

I don't want to wait for Microsoft to move my data. Can I just create a new Tenant and move myself?

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Yes, however the process will not be as seamless as if Microsoft were to perform the data move.

If you create a new Tenant after the new datacenter geo is available, the new Tenant will be hosted in the new geo. This new Tenant is completely separate from your previous Tenant and you would be responsible for moving all user mailboxes, site content, domain names, and any other data. Note that you can't move the Tenant name from one Tenant to another. We recommend that you wait for the move program provided by Microsoft as we'll take care of moving all settings, data, and subscriptions for your users.

My customer data has already been moved to a new datacenter geo. Can I move back?

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No, this is not possible. Customers who have been moved to new geo datacenters cannot be moved back. As a customer in any geo, you will experience the same quality of service, performance, and security controls as you did before. Microsoft 365 Multi Geo is available to some customers as an add-on and lets a single Tenant create multiple satellite geos and move user data to those geos with data residency commitments.

Will Microsoft 365 Tenants hosted in the new datacenters be available to users outside of the country?

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Yes. Microsoft maintains a large global network with public Internet connections in more than 130 locations in 35 countries around the world with peering agreements with more than 2,700 Internet Service Providers (ISPs). Users will be able to access the datacenters from wherever they are on the Internet.

My Tenant has configured the Multi Geo add-on. Can I still enroll in my Tenant in the Microsoft 365 Move Program? to change my default geo and move any user not in a satellite region to the new default geo?

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Yes, your Tenant is eligible to enroll but there are significant considerations as tenant-level move is not fully supported for customers that have configured Multi-Geo.

SharePoint Online and OneDrive for Business cannot migrate to the new datacenter geo at the Tenant level through this program. The customer administrator can configure OneDrive for Business shares to move to any available region using Multi-Geo, but the default location for the Tenant cannot be changed once Multi-Geo has been configured for a Tenant.

For customers that opt-in for migration - we will move all Exchange Online mailboxes from your current default geo to your new local datacenter geo and update the default Exchange Online region. We will not move any EXO mailboxes configured in Multi Geo satellite regions to continue to respect satellite region data residency as you"ve intended. Teams chat service Tenant migrations for customers with a Multi Geo configuration behave similarly to Exchange Online.

I have public folders deployed in my Tenant. What will be the impact on public folder access during or after the move?

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There is no impact to end users accessing public folders during or after the move of public folders. However, the public folders may not be available for administration in the Exchange Admin Center tool till all public folder mailboxes are moved in same region. Please check this article for more details.