Block the download of Teams meeting recording files from SharePoint or OneDrive
Some features in this article require Microsoft Syntex - SharePoint Advanced Management
As an admin, you can block the download of Teams meeting recording and transcript files from SharePoint or OneDrive. Blocking the download of Teams meeting recording and transcript files allows users to remain productive while addressing the risk of accidental data loss. Users have browser-only access to play the meeting recordings or view transcripts with no ability to download or sync files or access them through apps.
This org-wide policy applies to new meeting recordings and transcripts across your entire organization. When the policy is on, any new Teams meeting recording and transcript files saved in SharePoint and OneDrive are blocked from download. You can exempt people who are members of specified security groups from the policy. Exempting specific security group members allows you to specify governance or compliance specialists who should have download access to meeting recordings and transcripts.
Because this policy affects meeting recordings stored in OneDrive and SharePoint, you must be a SharePoint Administrator to configure it. To learn more about meeting recording in OneDrive and SharePoint, see Teams meeting recording storage and permissions in OneDrive and SharePoint. To learn more about how your users use transcripts, see View live transcription in Microsoft Teams meetings.
This policy doesn't apply to manually uploaded meeting recording and transcript files.
Important
This feature doesn't prevent the download of files that were uploaded by Teams prior to turning the policy on. If you would like to prevent download of these files, you can open a support ticket.
Prerequisites
- You must have a Microsoft Syntex - SharePoint Advanced Management license.
Turn on the policy for your organization
Open the SharePoint Online Management Shell and connect to SharePoint as a SharePoint Administrator. To learn how, see Get started with SharePoint Online Management Shell.
Run the following command:
Set-SPOTenant -BlockDownloadFileTypePolicy <$true/$false(default)> -BlockDownloadFileTypeIds TeamsMeetingRecording
To block the download of Teams meeting recording files from SharePoint or OneDrive, run this script:
Set-SPOTenant -BlockDownloadFileTypePolicy $true -BlockDownloadFileTypeIds TeamsMeetingRecording
Exempt users in specified security groups from the policy
The -ExcludedBlockDownloadGroupIds parameter exempts users in the specified security groups from this policy so that they can download meeting recording and transcript files.
To allow users in specified security groups to download meeting and recording files, use the following script:
-ExcludedBlockDownloadGroupIds <comma separated security group IDs>
App effect
Blocking the download of Teams meeting recording and transcript files might affect the user experience in some apps, including some Office apps. We recommend that you enable the policy for some users and test the experience with the apps used in your organization.
Note
Apps that run in "app-only" mode, like antivirus apps and search crawlers, are exempted from the policy.