Frequently asked questions about Dataverse search

The scope of content that's searched is defined by your administrator. An administrator can configure the tables, and specific columns in the tables, that can be searched. The specific columns that were searched for a table are indicated on the results page on each tab.

An example of search results on the Contacts tab.

This happens when the table is not part of the model-driven app. Use the Power Apps app designer to verify that the table is included in tha app's components. For more information see, Add or edit model-driven app components.

Can I configure quick actions to show or hide certain commands?

Yes, you can with version 9.2.21034.00126 or later. Quick actions are a subset of a table's grid-level command set. They can be configured using ribbon rules For more information on how to configure quick actions, see Configure Dataverse search to improve search results and performance.

Why are results that appear in suggestions sometimes not seen on the results page?

Suggestions are quick results based on a search performed on the primary column of a table. This is enabled for Dataverse search in model-driven apps. More information: Inline suggestions

When you navigate to the results page, the search terms are treated as the complete search query and a lot more types of matching are performed to display a more comprehensive set of results.

Can I configure the order of tables appearing in search results page?

The order of tables in the Top results tab and in the horizontal list of tabs is based on the ranking and relevance of search results for that search term. You can make results from a particular table appear at the top by including the table name in the search term. For example, searching for account fabrikam would, in most cases, rank result records that have the term fabrikam of type account higher than result records that have the term fabrikam of type other than account.

Currently, Dataverse search searches your data in Microsoft Dataverse only. SharePoint files and documents, including the names of the files and the content in the files, aren't searched. Objects of File data type in Dataverse are also not searched on.

Why am I unable to view information for party list fields like To, From, and CC in full results?

Party list fields are special fields that aren't searchable or viewable in the results page.

See also

What is Dataverse search?
Search for tables and rows using Dataverse search
Configure facets and filters