Display the dashboards and reports that have been shared with me

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Your colleagues have created apps, reports, dashboards, scorecards, workspaces, and datasets. When it comes time to share them with you or to ask for your collaboration, there are several ways that they can do this. In this article, we explain how to view and open content that has been shared with you.

Screenshot showing the Browse menu.

Interact with shared content

You'll have options for interacting with the shared dashboards and reports, depending on the permissions the designer gives you. These include being able to make copies of the dashboard, subscribe, edit a report, and reshare with other colleagues. To learn more, see Share reports and dashboards with coworkers and others.

Licenses for viewing shared content

To view content that has been shared with you, there are two options.

  • The content is not in a Power BI Premium capacity: All business users need Power BI Pro or Premium Per User (PPU) licenses to view shared content.
  • The content is in a Power BI Premium capacity: Business users without Power BI Pro or Premium Per User (PPU) licenses can view the content. However, you can't copy the reports, or create reports based on the underlying datasets. Read What is Power BI Premium? for details.

View and open content from your Shared with me tab

Content that has been directly shared with you is listed in your Shared with me tab. This content has been sent to you in an email link or the creator or owner has automatically installed it for you. To display the list, from the nav pane, select Browse > Shared with me. Scroll through Shared with me to see reports, dashboards and scorecards.

Screenshot showing the Shared with me screen.

If you don't see Shared with me, select the Expand icon.

Screenshot with a red box around the Expand icon.

From this list, you can favorite and open content.

If your Shared with me content list gets long, you've several options for finding what you need. Use the search field (1), sort by one of the columns (2), or use the Filters pane. To open the Filters pane, select Filters from the upper right corner.

Screenshot showing dashboard Owner and Search.

When designers create or update content, they often share that content in email. An email link gives you direct access to a single piece of content, such as a report or an app. Select the link to open and install the content.

Screenshot showing an email with a link to a report.

View and open content from your Apps tab

Apps that have been directly shared with you and apps that you've downloaded are listed in your Apps tab. You've received these apps in one of the following ways:

  • sent to you as a link in an email, and you've clicked the link
  • the app creator or owner has automatically installed the app for you
  • you've installed the app from AppSource.

Scroll through Apps to see reports, dashboards and scorecards. To display the list, from the nav pane, select the Apps icon.

Screenshot showing Apps selected from the nav pane.

To learn more, see Install and use apps.

Collaborate on content in a workspace

One way that creators can share with you is by granting you a role in a workspace. What you can do with the content in that workspace depends on the role you've been assigned: Viewer, Contributor, Member, Admin.

Next steps

Ways to collaborate and share in Power BI

Shared datasets