Find your dashboards, reports, and apps
APPLIES TO: Power BI service for business users Power BI service for designers & developers Power BI Desktop Requires Pro or Premium license
In Power BI, the term content refers to visuals, like apps, dashboards, and reports. Content is created by Power BI designers who share it with their colleagues. Your content is accessible and viewable in the Power BI service, and often the best place to start working in the Power BI service is from Power BI Home.
Explore Power BI Home
After you sign in to the Power BI service, select Home from the navigation pane.
Your Home page opens. The layout and content on Home is different for every user. New users have less content, but that changes as they use Power BI more often. Only the content that you can access appears on your Home. For example, if you don't have permissions to a report, that report doesn't appear on Home.
The Getting started section on Home is being deprecated mid December 2022. The articles and modules included in Getting started will continue to be available from the Power BI online documentation. The sample reports are already available from the Learning/Knowledge center.
Simplified layout and Expanded layout
Your Home view depends on the layout you select. The Simplified view is the default. This view shows Recommended content at the top with tabs for Recent, Favorites, and My apps below. Recommended content might include content that:
- you've marked as a favorite
- you visit often
- is visited often by colleagues in your organization
- has been featured on Home
- is used frequently by your closest colleagues
- is Getting started content
The following example shows a Simplified layout for a new user.
The next example shows a Simplified layout for an experienced user.
The Expanded layout includes a different set of information. If you select the Expanded view from the View menu, the expanded layout becomes your default Home layout.
This view includes Favorites + frequents and Featured at the top, with tabs for Recent, Favorites, My apps, and From external orgs below.
The following example shows the Expanded view for an experienced user.
Locate content from your Home canvas
Power BI Home offers three ways of locating and viewing your content. All three approaches access the same pool of content in different ways. Searching is sometimes the easiest and quickest way to find something, while other times, selecting a card on the Home canvas is your best option.
- The Home canvas shows your favorite, frequent, recent, recommended, apps and workspaces. If you're new to the Power BI service, you also have Getting started content. Select a card, or an item in a list, to open it.
- Along the left side is a navigation pane, referred to as the nav pane. The nav pane has the same content as Home, but it's organized differently. Select Browse to see your recent, favorite, and shared content. Select Data hub to see data available to you from across your organization. Select Apps to see a list of apps available to you. And select Knowledge/Learning center to see learning materials, sample reports, and training.
- At the top of Home, you can search for content by title, name, or keyword in the global search box.
The following sections review these options for finding and viewing content.
On the Home canvas, you can view all the content that you have permission to use. Your Home canvas updates the Getting started content, samples, and learning resources. At first, you might not have much content, but that changes as you start to use Power BI with your colleagues.
As you work in the Power BI service, you receive dashboards, reports, and apps from colleagues, and Power BI Home fills in with content. Over time, it might resemble the following Expanded layout example.
Your Home landing page might look different. Power BI optimizes Home based on your usage, settings, and the layout you select.
Most important content at your fingertips
Favorites and frequents
The Favorites and frequents section of your Home contains links to the content that you visit most often or that you've tagged as a favorite. These cards have black stars because they're tagged as favorites.
The Featured section contains content that your administrator or colleagues have promoted to your Home. Typically, the content that they feature is important or helpful for you to do your job. In this example, the featured content includes metrics to track success. Unless it's been disabled by your administrator, any user with Administrator, Member, or Contributor permissions to a workspace can feature content on Home. For more information about featuring content on Home, see Feature content on colleagues' Power BI Home.
Recents, My apps, and Favorites
The next section of your Home contains two or more tabbed lists.
Recent is the content you've visited most recently. Notice the timestamp for each item.
From external orgs (Preview) lists shared datasets available from other tenants. Use this list to discover and connect to data from external providers.
In some scenarios, you'll also see a tab for content that you've tagged as Favorites.
Getting started learning resources
The exact resources that appear depend on your activity, settings, and Power BI administrator. If you're a new user, Getting started content is under Recommended in the Simplified layout. A Getting started with Power BI section is in the Expanded layout. If you want to remove the Getting started tabs in the Expanded layout, select Hide getting started.
Explore the navigation pane
The nav pane classifies your content in ways that help you find what you need quickly.
Use the nav pane to locate and move between dashboards, reports, apps, and other content. Occasionally, using the nav pane is the quickest way to get to content. The nav pane is there when you open your Home landing page and remains there as you open other areas of the Power BI service. It can be collapsed by selecting this icon .
The nav pane organizes your content into containers that are similar to what you've already seen on the Home canvas: Favorites, Recent, Apps, Datasets, Metrics, Shared with me, and workspaces. The Browse page contains your Recent, Favorites, and Shared with me. Select a container to see all the content.
Quickly find the content you want on the nav pane. Content is organized similar to the Home canvas, but shows lists instead of cards.
Every Power BI service user has one My workspace. My workspace only contains content that you download from Microsoft samples or that you create yourself. For many business users, My workspace is empty and remains empty. If you're a brand new user, you only have one workspace called My workspace.
The following example shows what your workspace looks like if it's empty.
If someone in your organization adds you to a workspace, it appears in your list of workspaces. Over time, you might have more than one workspace. For example, your coworkers can add you to a workspace by giving you a role, such as Member, Contributor, or Viewer. If you download a template app from outside your organization, you get an app and a new workspace. You can also create workspaces if you have a Power BI Pro or Premium Per User license. To open a workspace, select it from the nav pane.
The workspace opens on your canvas, and the name of the workspace is listed on your nav pane. When you open a workspace, you can view its content. It includes content such as dashboards, reports, worksheets, and dataflows. In the following example, the Events workspace is open and it contains several types of content.
Search all your content
Sometimes, the fastest way to find your content is to search for it. For example, if a dashboard you haven't used in a while isn't showing up on your Home canvas. Or, if your colleague shared something with you, but you don't remember what it's named or what type of content they shared. Sometimes, you might have so much content that it's easier to search for it rather than scrolling or sorting.
To search, use the search field, which is in the upper right corner of the Home menu bar. Enter the full or partial name of the content you're looking for. You can also enter your colleague's name to search for content that they've shared with you. The search finds matches in all the content that you own or have access to.
Considerations and limitations
The ability to hide items on Power BI Home is deprecated. If you previously hid items, they remain hidden. To manage your hidden items, select Settings > Settings > General > Hidden items.
Overview of the Power BI basic concepts