Journal names setup (form)

Article
05/05/2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click General ledger > Setup > Journals > Journal names.

Use this form to create and manage templates for journals. This includes the management of posting restrictions for selected users or user groups.

Each journal name contains a voucher series, offset account, and other information that is reflected in all the journals that are created based on that template.

Tasks that use this form

Set up financial journal approvals

Set up a review process for reversals and cancellations

Set up posting restrictions

Set up project journal names

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab	Description
General	Create rules for voucher numbering, offset accounts, posting, currency, and sales tax for the selected journal name.
Financial dimensions	View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.

Buttons

Button	Description
Journal control	Set up posting control for the journal.
Posting restrictions	Open the Posting restrictions form, where you can specify whether specific users or user groups can post only journals that they create. For more information, see Posting restrictions (form). Note This button is not available for journal names that have a journal type of Cost accounting daily, Cost accounting periodic, Periodic, or Fixed asset budget.

Journal control

Set up posting control for the journal.

Posting restrictions

Open the Posting restrictions form, where you can specify whether specific users or user groups can post only journals that they create.

For more information, see Posting restrictions (form).

Note

This button is not available for journal names that have a journal type of Cost accounting daily, Cost accounting periodic, Periodic, or Fixed asset budget.

Fields

Field	Description
Name	Enter the name of the journal. This name is used to refer to this journal throughout the system.
Description	Enter a short description of the journal.
Sales tax book section	Enter the sales tax book section storing the transactions.
Journal type	Select the type of the journal, which determines what the journal is used for. For more information, see About ledger journal types.
Active	Select this check box to activate the manual journal approval system for this journal name.
Approve	Select the user group that can approve the journal. Only users in this group can approve the journal.
Approval workflow	Select this check box to activate the workflow journal approval for this journal name. Note You cannot use both the manual approval system and the workflow approval system for the same journal name.
Workflow	Select the workflow configuration to use for the workflow approval for this journal name. For more information, see Configure workflows.
Private for user group	Select the user group that has access to the journal. Only the users in this group can access the journal.
Voucher series	Select the number sequence that is used for voucher numbering. Note If the Number allocation at posting check box is selected, the number sequence must be set to Continuous in the Number sequences form, and no user changes are allowed in the Segment configuration form.
New voucher	Select a value to determine when a new voucher number is assigned.
Document	Enter the default number or name of the document that the voucher originates from.
Number allocation at posting	Select this check box to enable voucher number allocation in journals at posting. For more information, see Number allocation at posting.
Fixed offset account	Select this check box to make the offset account in the journals a default fixed offset account that cannot be changed.
Account type	Select the account type for the offset account.
Offset account	Select the default offset account for the journal name. You can overwrite this default entry in the journal at any time, unless the Fixed offset account check box is selected.
Detail level	Select whether to post the journal lines in detail or as a summary transaction when vouchers have identical values in the Date, Account, and Currency fields. The vouchers must also have identical financial dimensions.
Delete lines after posting	Select this check box to delete journal lines after posting.
Posting layer	Select whether the transactions in this journal name are current, operations, or tax transactions. The default value is Current. For more information, see Posting layer. Note Posting operations or tax transactions can be done in the closing period from the Closing sheet form. You might use this form to post transactions for write-offs on fixed assets in fiscal periods.
Fees posting	Select how to handle the posting of fees, such as fees for remittances.
Lines limit	Enter the maximum number of journal lines that a journal can include. If the number of lines in a journal exceeds this number, the lines will be distributed into several smaller journals during posting. For more information, see Lines limit.
Currency	Select a default currency for journals that use this journal name.
Fixed rate	Select this check box to have a default fixed exchange rate for journals that use this journal name.
Amounts include sales tax	Select this check box if the amounts that are entered in the journals include sales tax.
Hide sales tax fields in journal entry forms	Select this check box to hide the Calculated sales tax amount and the Actual sales tax amount fields, and calculate sales tax when a line is saved.
Italian sales tax book	Select the type of transactions to register in sales tax book sections. For more information, see Sales tax book - Italian. Note (ITA) This control is available only to legal entities whose primary address is in Italy.
Default financial dimensions	The default financial dimensions for the main account. When you select a financial dimension value, the Where the %1 dimension is used field group displays where the dimension is used in account structures and advanced rule structures.
Where the %1 dimension is used	The account structures and advanced rule structures that use the financial dimensions that you selected in the Financial dimensions or Default financial dimensions field group. Note The name of the field depends on the selection in the Financial dimensions or Default financial dimensions field group.

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