Russian Payables Reports

Article
09/25/2015

The payables report feature enables you to view the vendor general ledger turnover for general ledger accounts for finance entries with the source type Vendor on the screen and in the form of a printed report. The following reports are also provided:

Vendor General Ledger Turnover (form 12407)
Vendor General Ledger Turnover (report 12451)
Vendor Accounting Card (report 12445)
Vendor Turnover (report 12444)
Vendor Posting Group Turnover (report 12443)
Vendor Entries Analysis (report 12446)
Vendor Reconciliation Act (report 14911)

Vendor General Ledger Turnover (Form 12407)

The Vendor General Ledger Turnover form is an electronic form that shows the vendor turnover for general ledger accounts in the context of vendors.

To access this form, in Financial Management, choose Payables, and then choose Turnover. This form contains all the information about a vendor's entries such as the general ledger entries with the source type Vendor with the amounts in local currency (LCY).

The Options tab contains the fields listed in the following table.

Field	Description
Date Filter	Select this field to specify the period that the data is analyzed for. You can use the buttons on the lower-left corner of the form, or you can enter the dates manually.
General Ledger Account Filter	Select this field to filter the data by general ledger accounts.
Global Dimension 1 Filter	Select this field to define a value for the Global Dimension 1 filter.
Global Dimension 2 Filter	Select this field to define a value for the Global Dimension 2 filter.

The lines of the form contain the information listed in the following table.

Column	Description
No.	Select this column to enter the vendor number. This column is not editable.
Name	Select this column to enter the vendor name. This column is not editable.
Vendor Posting Group	Select this column to enter the vendor posting group. This column is not editable.
Starting Balance LCY, Debit Amount (LCY), Credit Amount (LCY), Ending Balance LCY, Net Change (LCY).	Select this column to enter the balance at the beginning and the end of the period, debit amount, credit amount, and net change for the period. All amounts are shown in the local currency. The values of these columns are calculated for all the general ledger entries with the source type Vendor. These columns are not editable.

The following procedure shows how to access the form with the option for the Vendor button.

In the Vendor button, choose Vendor G/L Turnover, and then choose Card (SHIFT+F5 Hot Key) to view the vendor card for the selected line.

The following procedure shows how to access the form that has the Print button with the following reports:

Choose Vendor G/L Turnover, and then choose G/L Turnover to access the Vendor G/L Turnover report.
Choose Vendor G/L Turnover, and then choose Accounting Period to access the Vendor Accounting Card report.

Vendor General Ledger Turnover Report (Report 12451)

The Vendor General Ledger Turnover report is used to analyze turnover as well as for analysis of the vendor account balances. It is usually printed monthly, but can be printed for any given period.

The following procedure shows how to access the Vendor General Ledger Turnover report.

In Financial Management, choose Payables, and then choose Turnover.
Choose Vendor G/L Turnover, choose Print, and then choose G/L Turnover.

The Vendor tab of the request form contains the fields listed in the following table.

Field	Description
No.	Select this field to define the vendor number or a number range, depending on whether you want to print a Vendor General Ledger Turnover report of one vendor or of a group of vendors.
Vendor Posting Group	Select this field to specify one vendor posting group or a range of groups, according to the filtering rules that you set.
Global Dimension 1 Filter	Select this field to define a filter value for data analysis on Global Dimension 1.
Global Dimension 2 Filter	Select this field to define a filter value for data analysis on Global Dimension 2.
Date Filter	Select this field to specify the period that the report is to be printed for.

The Options tab contains the fields listed in the following table.

Field	Description
Rounding Precision	Select this field to choose the required rounding precision such as 0.001, 0.01, 1, or 1000.
Replace zero values by blanks	Select this field to replace zero values with blanks during printing.
Skip accounts without net changes	Select this field to exclude lines without net changes within the period.
Skip accounts with zero ending balance	Select this field to exclude lines with zero ending balances at the end of the period.
Skip zero lines	Select this field to exclude lines with zero values.
Print horizontal grid	Select this field to print the horizontal grid.

Vendor Accounting Card Report (Report 12445)

The Vendor Accounting Card report provides the following information for all of a vendor's entries for a specific period:

Starting balance
Posting date
Document number
Description
Net change debit
Net change credit
Document type
Ending balance

This report is usually printed monthly and on the date of inventory, but can be printed for any given period.

The following procedure shows how to access the Vendor Accounting Card report.

In Financial Management, choose Payables, and then choose Turnover.
Choose Vendor G/L Turnover, choosePrint, and then choose Vendor Accounting Card.

The Vendor tab of the request form contains the same fields as the Vendor tab of the Vendor General Ledger Turnover report. On the Options tab, you can select the New page for Vendor field to print the information for each vendor on a separate page.

Vendor Turnover Report (Report 12444)

The Vendor Turnover report is used to print the data about a vendor's entries for a specific period in the context of separate contracts (agreements). The report prints the vendor's number and name. If the vendor has an agreement, then the name of the agreement is entered. The system fills in the following information about the vendor (if there are agreements, then the information is entered in the context of the agreements):

Starting balance (debit or credit at the start of the period)
Net change (debit or credit)
Ending balance (debit or credit at the end of the period)

To access the Vendor Turnover report

In Financial Management, choose Payables, choose Reports, and then choose Vendor Turnover.

The Vendor tab of the request form contains the same fields as the Vendor tab of the Vendor General Ledger Turnover report. On the Options tab, you can specify the same format options as on the Options tab of the Vendor General Ledger report.

Vendor Posting Group Turnover Report (Report 12443)

The Vendor Posting Group Turnover report is used to print information on the vendor's entries that are accumulated in the vendor posting groups. The printed data contains the following information:

Vendor posting group code
Vendor posting group name
Starting balance (debit or credit)
Net change (debit or credit)
Ending balance (debit or credit)

To access the Vendor Posting Group Turnover report

In Financial Management, choose Payables, choose Reports, and then choose Vendor Posting Group Turnover.

On the Vendor Posting Group tab of the request form, you can specify the vendor posting group code or a range of vendor posting group codes, depending on whether you want to print the report for one vendor posting group, or for a range of vendor posting groups.

The Vendor tab contains the fields listed in the following table.

Field	Definition
Global Dimension 1 Filter	Select this field to can define a filter value for analysis on Global Dimension 1.
Global Dimension 2 Filter	Select this field to define a filter value for analysis on Global Dimension 2.
Date Filter	Select this field to specify the period that the report is to be printed for.

On the Options tab, you can specify the same format options as on the Options tab of the Vendor General Ledger Turnover report.

Vendor Entries Analysis Report (Report 12446)

The Vendor Entries Analysis report shows the vendor's liabilities at the beginning and at the end of the period, entry analysis, and invoice discharging. The printed data contains the following information:

Posting date
Document number
Document name
Type (payment, invoice)
Amount
Amount closed
Payment date

This report enables you to determine the invoice and payment interdependence, and it also shows closed entries, due invoices, partially discharged invoices, and vendor prepayment amounts.

To access the Vendor Entries Analysis report.

In Financial Management, choose Payables, choose Reports, and then choose Vendor Entries Analysis.

On the Vendor tab of the request form, you can define the vendor number or a range of numbers, depending on whether you want to print the report for one vendor or for a number of vendors. On the Options tab, you can specify the format options listed in the following table.

Parameter	Description
Starting Date	Select this option to specify the start date of the period.
Ending of period	Select this option to specify the end date of the period.
Report Currency	Select this option to specify the currency you want to use in the report. You can choose: Local currency Transaction currency
New Page For Vendor	Select this option to print the data for each vendor on a separate page.

Vendor Reconciliation Act Report (Report 14911)

The Vendor Reconciliation Act report shows the payments or liabilities of the vendor. It is used for the reconciliation of mutual payments of contractors.

To access the Vendor Reconciliation Act report

In Financial Management, choose Payables, choose Reports, and then choose Vendor Reconciliation Act.

The following levels of details are possible:

Full Detail
Partial Detail
None

Full Detail

If Full Detail is selected as the detail level, the report prints the following data for each document for the current and previous periods:

Document number and the numbers of the documents connected with it.
The balance on each document (debit or credit)
Document date
Description

The report prints the following on the right side of the form (vendor's data) if Print Contactor Data is active on the Options tab of the request form:

Document amount
Debit
Credit

Partial Detail

If Partial Detail is selected as the detail level, the report displays the balance on each document for the current and previous periods, but does not display the connections to the invoices, credit notes, and payments.

None

If None is selected as the detail level, the report shows the following information for each vendor:

The balance at the beginning of the period
Net changes for the period
The balance at the end of the period
Amount of the vendor liabilities
General managers' signatures

Selecting Print Vendor Data

When the Print Contractor Data field is selected, the right side of the report is filled in, based on data supplied by the vendor. Otherwise, the Vendor Reconciliation Act report is printed with the right side of the report not filled in.

To reconcile the mutual payments of contractors, you can print the Vendor Reconciliation Act forms with the left side filled in. These forms are supplied to vendors. The vendors fill in their data on the right side. Then the company's data is compared with the vendor's data, and if it is the same, the Print Vendor Data field is selected. A final Vendor Reconciliation Act document is printed, which is signed by general managers or other persons in charge of both parties.

On the Vendor tab of the request form, you can define the vendor number or a range of numbers, depending on whether you want to print a report for one vendor or for a number of vendors.

On the Options tab, you can specify the format options listed in the following table.

Parameter	Description
Starting Date	Select this option to specify the start date of the period.
Ending Date of the Period	Select this option to specify the end date of the period.
Report Currency	Select this option to specify the currency that you want to use in the report. You can choose any currency from the glossary of currencies.
Detailed	Select this option to select one of these values: Full Partial None
Print Contractor Data	Select this option to fill in the right side of the report with the vendor's data.