Calendar

Your Calendar lets you create and track appointments and meetings. The included video will give you an overview of how to use the calendar in Outlook Web App.

Note

This topic applies to the standard version of Outlook Web App. To read about this feature for the Outlook Web App Light, see Outlook Web App Light > Calendar.

Video: Calendar Basics

This video shows you an overview of how to use the calendar in Outlook Web App.

Note

To view this video, you must have Silverlight installed. For information about how to install Silverlight, see Get Silverlight.

Working with Your Calendar

To open your calendar in Outlook Web App, click Calendar in the Navigation Pane. While you're viewing your calendar, you can double-click a meeting or appointment to open it. After you open an item, you can view details or make changes. If you double-click a repeating item, for example, a weekly meeting, you can choose to open the occurrence (the meeting only on the day you selected) or the whole series (every meeting). For more information about how to work with repeating items, see Repeating Items.

To display dates that aren't sequential

1. In the Day view, locate the first day in the date selector, and then click it.

2. Press CTRL, and then click up to six additional days from any month or year.

Appointments and Meetings

• An appointment is a block of time you mark on your calendar for a specific activity, for example, a lunch appointment, or to set aside time to work on a project. Appointments can be a single occurrence or can be scheduled to repeat, for example, a weekly appointment to prepare a report. Your appointment may be with other people, but will appear only on your calendar.

  Create an Appointment	Delete an Appointment
  Modify an Appointment	Save an Appointment
  Open an Appointment	Add a Reminder
  Close an Appointment

• If you want to share an appointment with other people in your organization so that it appears on their calendars in addition to your own, you can Request a Meeting. A meeting is an appointment you share with another person. When you request a meeting, in addition to setting a time and subject, you'll add a list of attendees to invite. You can also add resources, such as a conference room or projector. If the recipients are in the shared address book, you'll be able to see their free/busy time. Most recipients will be able to respond to the meeting request by accepting, tentatively accepting, or declining your invitation. Like appointments, meeting requests can be for a single meeting or can be scheduled as repeating meetings.

  The Scheduling Assistant	Cancel a Meeting
  Request a Meeting	Save a Meeting
  Modify a Meeting	Add or Remove Attendees
  Open a Meeting	Select a Meeting Room
  Close a Meeting	Reply To or Forward a Meeting Request

Repeating Items

• Appointments, meetings, and tasks may be one time occurrences or may repeat. A repeating item is one that appears in your calendar or tasks list multiple times, based on settings you control. For example, a meeting can be configured to repeat weekly. A task that has to be performed monthly can be configured to repeat on the first Monday of every month.

  • Set a Repeating Item

  • Change a Repeat Pattern

  • Delete a Repetition

Sharing a Calendar

You can share access to your calendar with anyone in your shared address book. You may also receive invitations to share other people's calendars, and requests to share your calendar.

• Sharing a Calendar

• Calendar Sharing Permissions

Publish a Calendar

Calendar publishing creates a URL that you can give to people so they can view your calendar. You choose how much information to share.

• Calendar Publishing

• Published Calendar Invitation

What else do I need to know?

• You can use Outlook to add holidays to your calendar. See Add or delete holidays and custom events in your calendar.

• To print your calendar in day, week, or month format:

  1. Go to your calendar and click the print icon in the toolbar.

  2. Select the options you want.

  3. Click Print.

What if I want to know more?

• Apply a Category

• Move or Copy an Item

• Search for an Item

• Arrange Items

• Working with Attachments

• Create and Manage Folders

• Arrange Items

• Getting Started with Outlook Web App