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Create, edit, or delete a user view

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If you are an administrator of Microsoft Office 365 for professionals and small businesses, you can create user views that all administrators can use to view a filtered list of users. There are two kinds of views:

  • Standard views offer the most common queries performed by administrators, such as "Sign-in allowed users." Standard views are displayed by default; you can’t edit or delete them.

    Note

    Some standard views will display an unsorted list when there are more than 2,000 users in the list. To locate specific users in this list, use the search box.

  • Custom views are views that you create and are available to all administrators. When you create, edit, or delete a view, these changes are reflected in the list of custom views that all administrators in your company see. You can create and edit up to 50 custom views.

    For custom views, you can use the following filters:

    • Assigned license: Use this filter to show users who have the selected license assigned to them. Users may also have additional licenses.

    • Users with errors: Use this filter to show users who may have provisioning errors.

    • Users with no licenses: Use this filter to find all users who have not been assigned a license. The results for this view can also include users who have an Exchange mailbox but no license. To track those users specifically, use the filter Users with Exchange mailboxes or archives and no licenses.

    • Users with Exchange mailboxes or archives and no licenses: These are users who were created in Microsoft Exchange Online and assigned an Exchange mailbox, but were not assigned an Office 365 license.

    Note

    If you create a custom view that returns more than 2,000 users, the resulting user list will be unsorted. In this case, use the search box to find users or Edit view to refine your search.

What do you want to do?

  • Create a custom user view

  • Edit a custom user view

  • Delete a custom user view

Create a custom user view

Watch the video (3:02)

  1. In the header, click Admin.

  2. On the Admin page, in the left pane, under Management, click Users.

  3. On the Users page, from the View drop-down list, select New view.

  4. On the New view page, enter the information that you want to include in your user view, and then click Save. Your custom view is now included in the View drop-down list.

    Note

    If you select multiple filter options, you will get results that contain users who match all of the selected criteria.

Edit a custom user view

  1. In the header, click Admin.

  2. On the Admin page, in the left pane, under Management, click Users.

  3. On the Users page, from the View drop-down list, select the view that you want to edit.

    Note

    You can edit only custom views.

  4. From the View drop-down list, select Edit view.

  5. On the Edit view page, edit the information as needed, and then click Save.

Delete a custom user view

  1. In the header, click Admin.

  2. On the Admin page, in the left pane, under Management, click Users.

  3. On the Users page, from the View drop-down list, select the view that you want to delete.

    Note

    You can delete only custom views.

  4. From the View drop-down list, select Delete view.

  5. When asked to confirm that you want to delete the view, click Yes.

See Also

Create or edit users
Assigning administrator permissions
Add multiple users with bulk import